AP Specialist-FT

HOPE ENTERPRISES•Williamsport, PA

5d•Onsite

About The Position

The AP Specialist is responsible for fiscal operations across all regions, including invoice processing and cash application for the agency. The role supports Hope’s accounting and financial operations by handling accounts payable transactions, payment application, reconciliations, reporting, and records management. This is a 40-hour-per-week, non-exempt position reporting to the Controller, with no positions supervised.

Requirements

Associate degree in business or a related field with appropriate accounting courses, or a combination of training and experience.
Two years of accounting experience in payroll, accounts receivable, or accounts payable.
Ability to speak, write, and comprehend English.
Ability to type at least 40 words per minute.
Advanced computer skills, including demonstrated literacy with Microsoft Word, Excel, and specialized company financial systems.
Advanced math skills and ability to perform advanced math functions.
Ability to organize work and develop effective work methods.
Sound and ethical judgment.
Attention to detail and deadlines.
Collaborative and team-oriented approach when working with peers and staff.
Above-average and creative problem-solving skills.
Ability to streamline work processes using technology.
Current, valid driver’s license from the state of residency; when required to drive an agency vehicle, must be insurable under Hope’s insurance carrier.
Must be legally able to work in the United States.

Responsibilities

Become knowledgeable about Hope’s fiscal operations, accounting systems, and internal procedures.
Process invoices for payment for all Hope companies, including coding invoices, verifying receipts, and ensuring proper approval documentation.
Enter accounts payable transactions into the accounting system and prepare check runs.
Process approved ACH payments for the agency, including rent and Lifesharing payments.
Identify and resolve discrepancies in accounts payable and billing records.
Apply payments received for the Hope Foundation within the accounting system.
Prepare assigned balance sheet account reconciliations.
Assist with journal entries and supporting schedules as assigned.
Ensure accounts payable, billing, and related transactions are recorded accurately and timely for financial reporting.
Assist with month-end and year-end close activities.
Prepare weekly and monthly reports for the Controller and Chief Financial Officer.
Prepare the monthly Food/Household Supply Report for the Residential Services Team.
Maintain records and supporting documentation in accordance with agency record retention and audit requirements.
Cross-train other Finance team members in the critical functions of this position.
Perform other duties as assigned.