AP Representative - Expense Report Processing

Concentra•Addison, TX

About The Position

The Accounts Payable Representative for Expense Report Processing accurately processes employee expense reimbursements and payments through Concentra’s accounts payable system, Concur. The role performs accounting and clerical duties related to maintaining and processing employee reimbursements and Purchasing Card transactions. It also requires handling confidential and sensitive information with ongoing discretion and secure information management.

Requirements

High school diploma or GED.
At least 1 year of experience in an office environment; 2 years preferred.
Good interpersonal skills.
Good oral and written communication skills.
Basic math skills.
Ability to thrive in a fast-paced environment, with urgency and attention to detail and accuracy.
Proficiency in Microsoft Excel and ability to learn other systems as needed, including Oracle.
Ability to work independently and as part of a team.
Ability to follow company and departmental policies and guidelines.
Curiosity and desire to improve processes.

Nice To Haves

Experience in a high-volume, multiple-facility operating structure.
High-volume accounts payable experience processing expense reports.

Responsibilities

Process employee expense reimbursements, verify general ledger coding and approvals, and confirm payment, with some oversight.
Enter expense reimbursement information into Oracle Accounting, reject receipts that do not comply with reimbursement policy, work with employees and approvers, and ensure payments meet required deadlines.
Audit expense reimbursements for accuracy and completeness, and provide information to the AP Supervisor or Manager about users who abuse policy.
Obtain documentation required to comply with Concentra business and travel expense policies and procedures.
Research employee inquiries and discrepancies, and flag unusual or questionable receipts and excess charges.
Notify the Supervisor or Manager when employees pay suppliers by cash or check, provide documentation for 1099 adjustments, and work with field staff to obtain missing vendor W-9 forms.
Review Concur questions and ensure they are resolved within required deadlines.
Assist users with rejected expenses, attaching receipts, and resubmitting expenses for reimbursement.
Support special projects and perform other duties as requested.
Work with the leadership team to identify areas of risk or potential improvement.