AP Representative - Expense Report Processing

Concentra•Addison, TX

About The Position

The Accounts Payable Representative – Expense Report Processing is responsible for accurately processing employee expense reimbursements and payments through Concentra’s accounts payable system (Concur). The role performs accounting and clerical duties related to maintaining and processing accounts payable employee reimbursements and Purchasing Card transactions. The representative processes and audits expense reports, verifies coding, approvals and documentation, addresses policy issues and employee inquiries, and helps ensure reimbursements are paid by required deadlines. The role also supports users with rejected expenses and receipt submission, assists with vendor W-9 and 1099 documentation, and contributes to special projects and process improvements.

Requirements

High school diploma or GED.
At least 1 year of experience in an office environment.
Good interpersonal skills.
Good oral and written communication skills.
Basic math skills.
Ability to thrive in a fast-paced environment, with a sense of urgency and attention to detail and accuracy.
Proficiency in Microsoft Excel and ability to learn other systems as needed, including Oracle.
Ability to work independently and as part of a team.
Ability to follow company and departmental policies and guidelines.
Curiosity and a desire to improve processes.

Nice To Haves

2 years of office experience preferred.
Experience in a high-volume, multi-facility operating environment is a plus.
High-volume accounts payable experience processing expense reports is a plus.

Responsibilities

Process employee expense reimbursements, verify general ledger coding and approvals, and confirm payment.
Enter expense reimbursement information into the Oracle Accounting system and reject receipts that do not comply with reimbursement policy.
Work with employees and approvers to resolve issues and ensure payments are made within required deadlines.
Audit expense reimbursements for accurate entry and complete information; provide information to the AP Supervisor or Manager regarding policy abuse.
Obtain documentation required to comply with Concentra business and travel expense policies and procedures.
Research employee inquiries and discrepancies, and flag unusual or questionable receipts and excess charges.
Notify the Supervisor or Manager when employees pay suppliers by cash or check, and provide documentation needed for 1099 adjustments.
Work with field staff to obtain W-9 forms for vendors when they are not included with expense reports.
Review Concur questions and ensure they are resolved and completed within required deadlines.
Assist users with rejected expenses, attaching receipts, and resubmitting expenses for reimbursement.
Support special projects and perform other duties as requested.
Work with the leadership team to identify areas of risk or potential process improvement.