AP Coordinator

Hitachi•Miami, FL

1d•Onsite

About The Position

Hitachi Rail is seeking an enthusiastic, self-motivated Accounts Payable Specialist in Miami, Florida, who can thrive in a fast-paced environment and perform a wide range of administrative and strategic tasks. The position maintains current accounts and supports payment functions. It includes analyzing invoices to assign payments to appropriate cost centers or projects, working with vendors to resolve past-due invoices, reconciling monthly vendor statements, and supporting other departments as applicable.

Requirements

Minimum of 2 to 3 years of experience in an accounts payable role.
Strong attention to detail and ability to work in a fast-paced environment.
Experience with SAP or a similar MRP/ERP system.
Proficiency with Microsoft Excel for reconciliations and data analysis, and Outlook for email correspondence.
Ability to work independently.
Ability to communicate well, verbally and in writing, and maintain positive, professional working relationships with vendors and coworkers.
Ability to work as part of a team and support other members of Operations and Accounting.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or a related field.
Industrial or manufacturing background experience.

Responsibilities

Review and maintain the Accounts Payable inbox daily for incoming supplier invoices.
Match purchase orders, receiving documents, and invoices to verify the accuracy of supplier invoices and supporting documentation.
Process invoices, credit memos, and debit memos accurately and efficiently in SAP, in a timely manner and according to the documentation received; obtain approval before payment.
Ensure accurate and complete G/L account, cost center, and WBS coding of A/P vouchers within company guidelines.
Assist with issuing payments, including pulling invoices and verifying the accuracy of invoices selected for payment.
Reconcile monthly vendor statements and resolve discrepancies.
Reconcile purchase order positions and lines for each vendor.
Assist with monthly closing and support the Finance function during internal and external audits in accordance with company guidelines.
Maintain vendor files and communicate with vendors regarding payment inquiries.
Contact key vendors regularly to reconcile accounts and ensure invoices have been received and payments correctly applied.
Maintain and update A/P reports weekly.
Communicate the status of key vendor accounts to Procurement and Supply Chain and support resolution of payment-status issues.
Prepare a complete and accurate list of accruals for month-end closing.
Maintain complete and organized records and files, including paid and unpaid A/P vouchers.
Respond to requests and communications in a timely manner.
Adhere to organizational policies and procedures.
Perform other duties as assigned by the manager or designee.