Sr. AP Coordinator

EPOCH Senior Living•Waltham, MA

1d•Onsite

About The Position

EPOCH Senior Living is hiring a full-time Sr. Accounts Payable Coordinator for its corporate office in Waltham, Massachusetts. The role is performed on-site five days per week, Monday through Friday. The coordinator reviews and approves accounts payable invoices within designated threshold limits, carries out accounts payable transactions, and helps ensure processing and reporting deadlines are met. The position also trains and mentors team members on accounts payable processes and software, supports property partners, and serves as an administrative backup to the Accounts Payable & Procurement Manager. The role assists with month-end and year-end accounts payable work, including aging report analysis, monitoring outstanding checks, and Form 1099 preparation. EPOCH Senior Living operates senior living communities throughout the Northeast, including Bridges® by EPOCH, Waterstone Senior Living, and Rivermere Senior Living. The organization describes its work culture as close-knit, collaborative, and focused on delivering an exceptional senior living experience. It offers competitive pay and benefits to full-time team members, with benefits beginning on the first of the month following the hire date.

Requirements

High school diploma.
Professional telephone and communication skills.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Experience with applicable accounting-based computer software programs.
Ability to multitask and manage priorities and time-sensitive deadlines effectively.
Discretion and professionalism in handling confidential information.
Strong problem-solving skills and ability to adapt to changing priorities.
Team-player attitude and ability to be flexible and work well with others.

Responsibilities

Review and approve Accounts Payable invoices under designated threshold limits.
Train and mentor new team members in the company’s Accounts Payable processes and accounting software.
Demonstrate proficiency in Accounts Payable systems and processes.
Perform transactional tasks and train staff in the use and execution of systems and processes, including SAP Concur, Yardi, DSSI, and Amazon Business.
Serve as administrative backup to the Accounts Payable & Procurement Manager.
Assist with month-end and year-end Accounts Payable duties, including aging report analysis, monitoring outstanding checks, and Form 1099 preparation.
Ensure processing and reporting deadlines are consistently achieved.
Collaborate with property partners to resolve issues, provide training as needed, and support process alignment across the organization.