AP Coordinator

Hitachi•Miami, FL

1d•Onsite

About The Position

Hitachi Rail is seeking an enthusiastic, self-motivated Accounts Payable Specialist for its Miami, Florida location. The role maintains current accounts and supports payment functions in a fast-paced environment. It involves analyzing invoices and assigning payments to the appropriate cost centers or projects, resolving past-due invoices with vendors, reconciling monthly vendor statements, and supporting other departments as applicable. The position also assists with month-end closing and internal and external audits, maintains accurate vendor records and reports, and works with Procurement and Supply Chain to resolve payment issues. Training is available.

Requirements

At least 2 to 3 years of experience in an accounts payable role.
Strong attention to detail and ability to work in a fast-paced environment.
Experience with SAP or similar MRP/ERP systems.
Ability to use Microsoft Excel for reconciliations and data analysis and Outlook for email correspondence.
Ability to work independently.
Strong verbal and written communication skills and the ability to maintain positive, professional working relationships with vendors and coworkers.
Ability to work as part of a team and support Operations and Accounting colleagues.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or a related field (preferred but not required).
Industrial or manufacturing experience.

Responsibilities

Review and maintain the Accounts Payable inbox daily for incoming supplier invoices.
Match purchase orders, receiving documents, and invoices to verify invoice accuracy and supporting documentation.
Process invoices, credit memos, and debit memos in SAP accurately and promptly, following received documentation and obtaining approval before payment.
Ensure accurate and complete G/L account, cost center, and WBS coding of accounts payable vouchers within company guidelines.
Assist with payment issuance by selecting invoices for payment and verifying their accuracy.
Reconcile monthly vendor statements, investigate discrepancies, and reconcile purchase order positions or lines for each vendor.
Assist with monthly closing and support Finance during internal and external audits in accordance with company guidelines.
Maintain vendor files and communicate with vendors about payment inquiries.
Contact key vendors regularly to reconcile accounts and confirm invoices have been received and payments applied correctly.
Maintain and update Accounts Payable reports weekly.
Communicate key vendor account status to Procurement and Supply Chain and help resolve payment-status issues.
Prepare a complete and accurate list of accruals for month-end closing.
Maintain complete, organized records and files, including paid and unpaid accounts payable vouchers.
Respond to requests and communications in a timely manner.
Follow organizational policies and procedures.
Perform other duties assigned by the manager or designee.
Support other Operations and Accounting team members and work collaboratively with coworkers and vendors.