AP/AR Specialist
About The Position
The AP/AR Specialist assists with NASL’s administrative finance and accounting work, including entering data and accurately processing payable and receivable transactions in a timely manner. The role manages outgoing bills and invoices and incoming and outgoing payments, and assists with general bookkeeping and ledger work. The position also provides support to the Accounting Manager on special accounting projects and tasks, maintains W9s, Sales Tax Exemption Certificates, and Certificates of Insurance, and backs up office administrative duties when the Corporate Office Administrative Assistant is on breaks or time off. Other duties may be assigned.
Requirements
- High school diploma or GED.
- Two to four years of related experience and/or training.
- Excellent written, verbal, and electronic communication skills across different levels of the company and with external customers.
- Proficiency with data entry.
- Ability to work independently and manage time efficiently.
- Strong verbal and written communication skills.
- Ability to ask questions and obtain accurate, complete Accounts Payable and Accounts Receivable information from internal and external customers.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume, and apply basic algebra concepts.
- Proficiency in Excel, Outlook, and PowerPoint.
- Analytical thinking and problem-solving skills, with strong attention to detail and organizational skills.
- Able to lift and move up to 50 pounds using safe lifting techniques.
Nice To Haves
- A two-year associate degree in accounting is preferred.
- ERP (Epicor) and financial software proficiency is preferred.
Responsibilities
- Respond to vendor inquiries about outgoing payments or invoice accuracy.
- Review, prepare, and process incoming vendor invoices in Accounts Payable, applying appropriate coding according to chart of accounts guidelines.
- Complete Accounts Receivable duties, including invoicing and posting customer payments and deposits.
- Process weekly payment runs accurately and on time according to company policy.
- Resolve payment discrepancies and disputes on behalf of the company.
- Prepare and send customer invoices in a timely manner.
- Prepare reports on delinquent accounts and create customer payment profiles.
- Reconcile cash receipts and deposits.
- Assist the Accounting Manager with special accounting projects and tasks.
- Maintain W9s, Sales Tax Exemption Certificates, and Certificates of Insurance.
- Back up office administrative duties, including covering breaks and time off for the Corporate Office Administrative Assistant.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
