AP/AR Specialist

The Global Orphan Project•Kansas City, MO

1d•Onsite

About The Position

The AP/AR Specialist supports The Global Orphan Project’s financial operations by accurately and efficiently managing accounts payable and accounts receivable. The role works closely with the finance team under the direction of the Director of Accounting & Finance, supporting data-driven decisions and the organization’s mission to serve children and families worldwide. The position is based at the headquarters office in Kansas City, Missouri, and is full-time and non-exempt. The specialist processes vendor invoices and payments, reconciles accounts, maintains financial records, and supports audits and month-end reconciliations. The role also manages donor and client invoices and receipts, monitors outstanding balances, prepares aging reports, and coordinates with the Development team on pledge and grant receivables. Additional responsibilities include supporting compliance and internal controls, using financial and CRM systems to improve processes and reporting, responding to inquiries, and assisting with projects and analysis as directed. The organization seeks someone with an associate degree in accounting, finance, or a related field and at least two years of relevant accounting experience. Candidates should demonstrate alignment with Christian faith and values, familiarity with nonprofit accounting and financial software, strong organizational and communication skills, and attention to detail. This is primarily a sedentary role, with occasional lifting of materials up to 15 pounds and minimal local travel potentially required.

Requirements

Associate degree in accounting, finance, or a related field.
At least 2 years of experience in accounts payable, accounts receivable, or general accounting.
Demonstrated commitment to Christian faith and values and passion for applying these principles to financial stewardship.
Familiarity with nonprofit accounting principles, including restricted and unrestricted funds.
Proficiency with financial software such as QuickBooks Nonprofit.
Comfort using Microsoft Office Suite, especially Excel, and financial systems for data entry and reporting.
Strong organizational skills and ability to manage multiple tasks accurately in a fast-paced environment.
Clear verbal and written communication skills for interacting with vendors, donors, and internal teams.
Ability to perform occasional lifting of materials up to 15 pounds.
GO Project employees are expected to live and work consistently with the organization’s vision, mission, and values.

Nice To Haves

Bachelor’s degree in accounting or finance.
At least 1 year of nonprofit accounting experience, with knowledge of donor reporting and grant management.
Experience with CRM systems or automated AP/AR workflows.
Ability to generate and interpret financial reports to support decision-making.

Responsibilities

Process vendor invoices, ensuring accuracy, proper coding, and timely approval in accordance with organizational policies.
Execute vendor payments by check, ACH, or wire transfer in accordance with vendor terms and cash-flow priorities.
Reconcile vendor statements, resolve discrepancies, and maintain vendor relationships.
Maintain AP records in nonprofit financial software and assist with month-end account reconciliations.
Provide AP documentation and schedules in support of annual audits.
Generate and distribute donor and client invoices, observing restricted and unrestricted fund requirements.
Monitor customer accounts, track payments, and follow up on overdue balances.
Process incoming checks, credit card payments, and electronic transfers, applying them accurately to donor or client accounts.
Prepare AR aging reports and provide updates to the finance team.
Collaborate with the Development team to accurately track and report pledge and grant receivables.
Ensure AP/AR transactions comply with nonprofit accounting standards and organizational policies.
Maintain organized financial records and support internal controls, transparency, and data security.
Assist with state registrations and regulatory compliance related to financial transactions.
Use financial software and tools to streamline AP/AR processes and improve accuracy.
Collaborate with finance and IT teams to implement technology solutions that improve efficiency and real-time reporting.
Identify opportunities to optimize workflows and contribute to continuous improvement.
Respond professionally to inquiries from vendors, donors, and internal stakeholders in alignment with organizational values.
Support ad-hoc financial projects, reporting, and analysis as directed by the Director of Accounting & Finance.