AP/AR Specialist

GO Project•Kansas City, MO

2d•Onsite

About The Position

The AP/AR Specialist supports The Global Orphan Project’s financial operations by managing accounts payable and receivable accurately and efficiently. The position works with the finance team under the direction of the Director of Accounting & Finance and supports the organization’s faith-based mission to serve children and families worldwide. The role is based at the organization’s headquarters in Kansas City, Missouri, and is full-time and non-exempt. The specialist processes vendor invoices and payments; reconciles vendor statements; maintains accounts payable records; and assists with month-end reconciliations and annual audits. For accounts receivable, the specialist prepares donor and client invoices, monitors and applies payments, follows up on overdue balances, prepares aging reports, and collaborates with Development on pledge and grant receivables. The role also supports nonprofit accounting compliance, financial recordkeeping, internal controls, state registrations, and regulatory compliance related to financial transactions. The specialist uses financial software and other technology to improve AP/AR workflows, works with finance and IT on technology solutions, responds to vendor, donor, and internal inquiries, and assists with financial projects and reporting. The position is primarily sedentary, may occasionally require lifting materials up to 15 pounds, and may involve minimal local travel.

Requirements

Associate degree in accounting, finance, or a related field.
At least 2 years of experience in accounts payable, accounts receivable, or general accounting.
Demonstrated commitment to Christian faith and values and a passion for applying those principles to financial stewardship.
Familiarity with nonprofit accounting principles, including restricted and unrestricted funds.
Proficiency with financial software, such as QuickBooks Nonprofit.
Comfort using Microsoft Office Suite, especially Excel, and financial systems for data entry and reporting.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks accurately in a fast-paced environment.
Clear verbal and written communication skills for interacting with vendors, donors, and internal teams.
Ability to maintain accurate records, support compliance and stewardship, and work collaboratively with colleagues, vendors, and donors.
Ability to occasionally lift materials weighing up to 15 pounds.

Nice To Haves

Bachelor’s degree in accounting or finance.
At least 1 year of nonprofit accounting experience, including knowledge of donor reporting and grant management.
Experience with CRM systems or automated AP/AR workflows.
Ability to generate and interpret financial reports to support decision-making.

Responsibilities

Process vendor invoices, ensuring accuracy, proper coding, and timely approval in accordance with organizational policies.
Execute vendor payments by check, ACH, or wire transfer while adhering to vendor terms and cash flow priorities.
Reconcile vendor statements, resolve discrepancies, and maintain positive vendor relationships.
Maintain accurate accounts payable records in nonprofit financial software and assist with month-end account reconciliations.
Support annual audits by providing accounts payable documentation and schedules.
Generate and distribute donor and client invoices in compliance with restricted and unrestricted fund requirements.
Monitor customer accounts, track payments, and professionally follow up on overdue balances.
Process incoming payments by check, credit card, or electronic transfer and apply them accurately to donor or client accounts.
Prepare accounts receivable aging reports and update the finance team to support fundraising and donor engagement.
Collaborate with the Development team to track and report pledge and grant receivables accurately.
Ensure AP/AR transactions comply with nonprofit accounting standards and organizational policies.
Maintain organized financial records and support internal controls, transparency, and data security.
Assist with state registrations and regulatory compliance related to financial transactions.
Use financial software and tools to streamline AP/AR processes and improve accuracy.
Collaborate with finance and IT teams to implement technology solutions that improve efficiency and support real-time reporting.
Identify opportunities to optimize workflows and contribute to continuous improvement.
Respond professionally to inquiries from vendors, donors, and internal stakeholders in alignment with GO Project’s values.
Support ad hoc financial projects, reporting, and analysis as directed by the Director of Accounting & Finance.