AP/AR Clerk (2056)

SAGE OIL VAC INC•Amarillo, TX

1d•Onsite

About The Position

The AP/AR Clerk plays a critical role in maintaining the financial health and operational efficiency of Sage Oil Vac. This position is responsible for managing the full cycle of accounts payable and accounts receivable transactions, ensuring accuracy, timeliness, and compliance with company policies. In addition to core accounting functions, this position is supporting the collection, compilation, and reporting of financial and operational data from existing business systems and will be assigned projects periodically for various items.

Requirements

Associate’s degree or higher in Accounting, Finance, Business Administration, or a related field preferred
2–5 years of hands-on experience in accounts payable and/or accounts receivable
Experience working with ERP or accounting software (e.g., QuickBooks, WorkWise, NetSuite, or similar)
Strong understanding of AP/AR processes, general ledger coding, and basic accounting principles
Proficiency in Microsoft Excel, including the ability to build and maintain spreadsheets, use formulas, and compile data
Ability to extract and summarize data from multiple systems into organized, accurate reports
High attention to detail with a commitment to accuracy and data integrity
Strong organizational and time management skills; ability to meet recurring deadlines
Effective written and verbal communication skills for both internal and vendor/customer interactions
Self-motivated with the ability to work independently and as part of a collaborative team

Nice To Haves

Prior experience in an industrial, oilfield services, or manufacturing environment is a plus

Responsibilities

Process vendor invoices accurately and in a timely manner, matching to purchase orders and receiving documents
Verify invoice discrepancies and resolve billing issues with vendors and internal departments
Prepare and execute payment runs (checks, ACH, wire transfers) in accordance with payment terms
Maintain organized AP records, vendor files, and documentation in accordance with company retention policies
Assist with month-end close by preparing AP aging reports and accruals
Manage vendor relationships and respond to payment inquiries professionally
Ensure W-9 documentation and 1099 preparation compliance
Generate and distribute customer invoices accurately and on schedule
Monitor outstanding receivables, follow up on past-due accounts, and apply payments to customer accounts
Process and post cash receipts, checks, and electronic payments
Maintain AR aging reports and escalate delinquent accounts as needed
Coordinate with sales and operations teams to resolve billing discrepancies and customer disputes
Assist with month-end AR reconciliation and reporting
Pull and compile financial and operational reports from existing ERP, accounting, and business intelligence systems
Aggregate data from multiple internal sources into standardized reporting templates on a recurring schedule
Validate data integrity and flag discrepancies or anomalies for review by the Controller
Distribute compiled reports to relevant stakeholders in a timely and accurate manner
Document data-gathering processes and maintain clear SOPs for report generation
Collaborate with cross-functional teams to identify reporting needs and continuous improvement opportunities
The AP/AR Clerk may be assigned additional clerical and administrative tasks as directed by the Controller to support the overall needs of the Finance & Accounting department.
Filing, scanning, and maintaining financial records and documentation
Preparing correspondence, memos, and internal communications on behalf of the Controller
Assisting with audit preparation and gathering supporting documentation as requested
Supporting special projects, process improvement initiatives, or departmental needs as assigned
Performing general office duties such as ordering supplies, coordinating mailings, or other administrative tasks as needed
Other duties as assigned