AP/AR CLERK

Advantec Global Systems•Gold Beach, OR

16h•$20 - $22•Onsite

About The Position

The AR/AP Clerk supports the organization’s financial operations by assisting with accounts receivable and accounts payable processes to ensure accurate records and timely cash flow. This role works closely with internal teams to support day‑to‑day accounting activities, maintain data integrity, and follow established financial procedures. The position requires strong attention to detail, effective communication, and the ability to learn and operate within a fast‑paced manufacturing environment.

Requirements

High school diploma or GED equivalent
Intermediate to advanced computer skills
Strong attention to detail and accuracy with a willingness to learn
Effective organization and time management skills
Clear communication and teamwork across departments
Sense of urgency and dependable work ethic
Strong interpersonal and communication skills with the ability to build productive working relationships
Successful completion of a pre-employment drug test
Proof of U.S. citizenship or valid work authorization

Responsibilities

Enter and process vendor invoices for raw materials, supplies, freight, and production-related services
Assist with three‑way matching (purchase order, receiving documentation, and invoice)
Verify basic invoice details such as quantities, pricing, and vendor information
Route invoice discrepancies to supervisors or purchasing staff for resolution
Prepare payments according to approved schedules and company policies
Maintain accurate and organized electronic and physical AP records
Respond professionally to vendor inquiries
Assist with preparing and issuing customer invoices based on shipments and sales orders
Apply customer payments (checks, ACH, wires) accurately to customer accounts
Update customer records and maintain proper documentation
Support follow‑up on past‑due accounts by preparing aging reports and customer correspondence
Escalate billing questions or disputes to senior accounting or sales staff as needed
Coordinate with receiving, shipping, and production teams to ensure accurate documentation
Assist with freight cost tracking, reconciliations, and month‑end close activities
Help maintain AP and AR subledger accuracy and prepare audit or review support
Use the company’s ERP/accounting system in accordance with established policies and internal controls
Learn manufacturing accounting concepts and continuously develop accounting and system skills
Identify discrepancies and escalate issues to senior staff as appropriate