AP, AR Clerk

TurbineAero Repair•Chandler, AZ

About The Position

This position will perform all functions of Accounts Payable to insure timely payments to vendors and keep accurate records for retrieval of accounts payable documents. It involves receiving and verifying invoices for goods and services, ensuring transactions comply with financial policies and procedures. The role also encompasses Accounts Receivable functions, including posting customer payments, updating receivables, verifying account discrepancies, resolving deductions, and managing collections.

Requirements

High school diploma, GED, or Preferable an AA Degree
Prior experience in an accounting environment
Ability to maintain a high level of accuracy in preparing and entering financial information

Nice To Haves

Knowledge of accounts payable, accounts receivable
Experience with Excel Office products
Experience in Airline Maintenance, Repair and Overhaul (MRO) or manufacturing environment

Responsibilities

Three-way match vendor invoices (purchase order, receiver, invoice)
Voucher invoices in accounts payable module in a timely matter
Select accounts payable vouchers for payment
Prepare disbursement checks and match to vouchers for authorized signature(s)
File copy of check along with vouchers
Accept vendor inquires and coordinate with purchasing and receiving departments to resolve disputes
Assist with month end close process
Handles special projects as assigned
Prepare, verify, and process invoices and coding payment documents
Prepare batches of invoices for data entry
Data enter invoices for payment
Process backup reports after data entry
Manage the weekly check run
Record all checks
Prepare vendor checks for mailing
List all vendor checks in the log book
Prepare manual checks as and when required
Maintain listing of accounts receivable and payable
Maintain the general ledger
Maintain updated vendor files and file numbers
Ensure that all reasonable discounts are taken on accounts payable
Print and distribute monthly financial rep
Ensure transactional approvals are meeting the Delegation of Authority designated limits.
Posts customer payments by recording cash, checks, and credit card transactions.
Posts revenues by verifying and entering transactions form lock box and local deposits.
Updates receivables by totaling unpaid invoices.
Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers;
Resolves valid or authorized deductions by entering adjusting entries.
Resolves invalid or unauthorized deductions by following pending deductions procedures.
Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department.
Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
Protects organization's value by keeping information confidential.
Updates job knowledge by participating in educational opportunities.
Accomplishes accounting and organization mission by completing related results as needed.