AP/AR Specialist

MSR-FSR•Chandler, AZ

1d•Onsite

About The Position

An AP/AR Specialist manages the full-cycle accounts payable (vendor payments) and accounts receivable (customer invoicing/collections) processes. Key duties include processing invoices, matching purchase orders, applying payments, reconciling sub-ledgers, resolving discrepancies, and assisting with month-end closing to ensure accurate cash flow tracking.

Requirements

Advanced Excel Skills required and must be proficient in Microsoft Office Suite.
Proficient with QuickBooks.
Thoroughness, accuracy, and attention to detail in all aspects of work.
Organized, dependable, reliable, able to work well independently and in a cross functional team.
Excellent communication skills. Must be able to articulate clearly both with the written and spoken word.
Strong organizational skills and an ability to manage projects and activities in a structured way and evaluate the results. Must be able to overcome obstacles to achieve the right end result.
Sensitivity to cultural and regional differences in communications, including style and spelling.
The ability to prioritize and handle a variety of detailed tasks simultaneously and to work effectively and efficiently under tight deadlines.
Outstanding interpersonal skills and ability to build teamwork and trust.
Ability to anticipate and initiate projects and coordinate others’ involvement.
Ability to contribute to the development of systems and processes.
Able to keep confidentiality and maintain professional demeanor.
2–5 years of experience in AP, AR, or general bookkeeping.
Minimum of a High School Diploma or GED

Nice To Haves

Associate’s or Bachelor’s degree in accounting or finance a plus

Responsibilities

Accounts Payable (AP): Review vendor invoices for accuracy, obtain approvals, code invoices to the general ledger, verify invoices match purchase orders and receiving documents, and maintain vendor files.
Accounts Receivable (AR): Generate customer invoices, process daily payments (cash, checks, ACH), apply payments to accounts, and manage customer records. Enter data and manage billing and payment cycle through customer portals.
Collections: Monitor aging reports to identify overdue accounts, contact clients for collections, and resolve payment disputes.
Reconciliation & Reporting: Reconcile vendor statements, assist with month-end closing, and prepare aging reports for management.
Compliance & Communication: Maintain compliance with company policies, support auditing processes, and interact with vendors/customers to resolve billing discrepancies.