Alumni Center Events Worker

OKLAHOMA STATE UNIVERSITY ALUMNI ASSOCIATION•Stillwater, OK

4d•Onsite

About The Position

The Alumni Center Events Worker supports events at the Alumni Center through event setup and teardown, equipment and audio-visual support, customer service, and assistance to clients, vendors, caterers, and staff. Hours typically range from 20–30 hours per week. Work may include weekdays, weeknights, weekends, and events after 5:00 p.m., as well as daytime events when the coordinator and director are unavailable. Additional hours may be available by supporting events such as Grandparent University and Cowboy Caravan.

Requirements

Ability to transport, lift, and set up equipment weighing up to 100 pounds.

Responsibilities

Set up and tear down events, including audio-visual equipment, tables, chairs, linens, and stages.
Place signs around the building and parking lot.
Transport, lift, and set up equipment weighing up to 100 pounds.
Vacuum and quality-check Click Hall after each event.
Provide additional setup items upon client request, such as plates, silverware, glasses, vases, and charger plates.
Provide event support and audio-visual assistance to customers.
Assist caterers during events as needed, including check-in and check-out.
Provide premier customer service to clients and vendors before, during, and after events.
Proactively fulfill client needs and establish and maintain positive relationships with clients, caterers, and others involved with events.
Attend weekly Alumni Center staff meetings and perform other assigned duties.
Assist caterers and custodial staff with trash.
Clean and organize Alumni Center Service Halls on the first and second floors.
Assist with semi-annual Alumni Association surplus collection and organization of the surplus closet.
Conduct quarterly inventory checks for catering supplies.
Replace light bulbs when requested by the Facilities Manager.
Assist with Christmas decorating before Christmas break.
Take the Alumni Association vehicle for a car wash and oil change when needed.
Cross-train to assist with other jobs, including front desk coverage and Alumni Association projects.
Deliver and pick up Alumni Center linens from dry cleaners.
Deliver donated Red Skin yearbooks to Library Archives.