Alumni Relations Events Coordinator

CRISTA Resources•Shoreline, WA

7d•$33 - $40•Onsite

About The Position

The Alumni Relations Events Coordinator researches, plans, and executes events that build connections among King’s Schools alumni and encourage engagement and financial support from alumni, their families, and friends. Working with the Director of Alumni Relations and other stakeholders, the Coordinator supports alumni fundraising activities, develops meaningful volunteer opportunities, and plans events aligned with alumni interests and experiences. The role contributes to fundraising connected with upcoming King’s Schools Capital Campaigns. The Coordinator plans a variety of alumni events and programs, including reunions, homecoming activities, alumni spotlights, program-specific events, and community events. Responsibilities span event planning and logistics, volunteer and vendor coordination, registration and guest experience, promotion, financial tracking, and evaluation. The position also performs administrative tasks such as scheduling meetings, maintaining timelines, and tracking budgets. The Alumni Relations team collaborates on programs and strategies, with the goal of delivering organized events and excellent experiences that advance alumni engagement, fundraising, and ministry objectives.

Requirements

Bachelor’s degree from an accredited college or university recognized by the U.S. Department of Education, or equivalent; relevant work experience may substitute for education on a year-for-year basis.
2–5 years of demonstrated experience in event planning and coordination and/or skills related to the position.
Strong interpersonal and communication skills, including verbal and written communication.
Experience with CRM systems and alumni databases, such as Salesforce.
Experience with event project management.
Ability to manage multiple projects and collaborate across several departments and diverse teams.
Proactive follow-through, problem-solving skills, and ability to anticipate needs.
Attention to detail and strong organizational skills.
Flexibility to work unusual hours at times, including occasional late evening or weekend events.
Ability to lift and maneuver large event items.
Ability to pass background checks relating to the DSHS Secretary’s List of Crimes and Negative Actions (WAC 388-113).
Belief that Jesus Christ is Lord and Savior; committed Christian dedicated to continued spiritual growth and development.
Prayerfully seeks God’s will in personal life and ministry at CRISTA and engages with ministry staff and colleagues through prayer and spiritual practices.
Affirms, aligns with, and supports CRISTA’s Statement of Faith and Christian Community Representative Statement/Commitment.
Conducts oneself in accordance with CRISTA’s mission, vision, Statement of Faith, and Christian Community Commitment and demonstrates the values of a CRISTA leader.
Passion for King’s Schools and Christian education.
Clear understanding of superior customer service and ability to work in a fast-paced, deadline-driven environment.

Nice To Haves

Fundraising event experience or customer service experience.
Experience with collaborative software such as Google Docs, Google Sheets, or SignUpGenius.
Experience with event software or CRM systems such as Salesforce.
Experience with design software such as Canva or Adobe Photoshop.
King’s Schools alumnus/alumna.

Responsibilities

Serve as an integral member of the Alumni Relations Team to deepen connection and engagement across the King’s Schools alumni community.
Support efforts to drive financial support among alumni, their families, and friends, particularly for upcoming King’s Schools Capital Campaigns.
Support alumni-related fundraising activities and collaborate with stakeholders on fundraising opportunities.
Plan events that reflect alumni interests and areas of involvement from their time at King’s Schools; participate in strategic planning meetings for campaigns and projects.
Plan and execute alumni events and programs, including reunions, homecoming activities, alumni spotlights, program-specific events, community events, and other special programs, as directed by the Director of Alumni Relations.
Coordinate class reunions and alumni event committees, providing ambassadors and volunteers with timelines, alumni data, resources, guidance, and team support.
Develop and maintain event timelines, run-of-show documents, setup schedules, project plans, and deadlines.
Recruit, train, coordinate, and support volunteers, preparing them for responsibilities before and during events.
Coordinate event logistics from planning through completion, including venues, deliveries, décor, printed materials, setup, teardown, event software, and other operational needs.
Manage registration and guest experience, including RSVPs, guest lists, attendee communications, check-in, name tags, and seating assignments when applicable.
Research vendors, obtain competitive bids, coordinate vendor relationships and event services, and manage communications and compliance with contractual, insurance, venue, and organizational requirements in collaboration with the CRISTA Ministries Director of Events as needed.
Coordinate with internal CRISTA teams, including Facilities, Security, and AV/IT, as appropriate.
Partner with Resource Advancement Marketing to promote events, proofread and update event materials, and coordinate photography and other content for archival and promotional use.
Provide excellent experiences for guests, alumni, donors, sponsors, and volunteers that strengthen relationships and advance alumni engagement, fundraising, and ministry objectives.
Support event financial management and partnership development through budget tracking, invoice processing, expense reconciliation, and identifying sponsorship or partnership opportunities.
Track and evaluate event participation and outcomes; maintain organized records, coordinate database updates, administer post-event surveys, and summarize attendance, feedback, engagement, and program results.
Collaborate with colleagues, alumni, and internal partners to improve event quality, guest engagement, volunteer involvement, and operational efficiency.
Conduct work in a manner that reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith, and Christian Community Representative Commitment.
Perform day-to-day administrative tasks, including scheduling meetings, managing event timelines, and tracking event budgets.