Alumni Relations Events Coordinator

CRISTA Ministries•Shoreline, WA

About The Position

The Alumni Relations Events Coordinator researches, plans, and executes events that build connections among King’s Schools alumni and encourage engagement and financial support from alumni, their families, and friends. Working with the Alumni Relations team, the Director of Alumni Relations, and other stakeholders, the Coordinator develops events aligned with alumni interests and involvement, supports fundraising activities related to upcoming capital campaigns, and helps create meaningful volunteer opportunities and positive alumni experiences. The role also includes vendor research, volunteer coordination, administrative support, meeting scheduling, event timeline management, and budget tracking. The Coordinator plans and delivers a range of alumni events and programs, including reunions, homecoming activities, alumni spotlights, program-specific and community events, and other special programs. Responsibilities span event planning and logistics, registration and guest experience, volunteer and vendor coordination, promotion and event materials, financial tracking, and post-event evaluation. The position collaborates with internal teams and external partners to deliver organized events that strengthen alumni relationships and advance engagement, fundraising, and ministry objectives. This position is based in Shoreline, Washington, and is full-time. The role requires a committed Christian who supports CRISTA’s Statement of Faith and Christian Community Representative Commitment and conducts themselves in alignment with CRISTA’s mission, vision, and values. Occasional late evenings or weekends may be required for events, and the employee must be able to lift and maneuver large event items.

Requirements

Bachelor’s degree from an accredited college or university recognized by the U.S. Department of Education, or equivalent; relevant work experience may substitute for education year-for-year.
2–5 years of demonstrated experience in event planning and coordination and/or skills related to the position.
Strong interpersonal and communication skills.
Experience with CRM systems and alumni databases.
Experience with event project management.
Ability to manage multiple concurrent projects and collaborate across departments and diverse teams.
Proactive follow-through, problem-solving skills, and the ability to anticipate needs.
Attention to detail and strong organizational skills.
Excellent verbal and written communication abilities.
Clear understanding of superior customer service.
Ability to work in a fast-paced, deadline-driven environment.
Flexibility to work occasional unusual hours, including late evenings or weekends for events.
Ability to lift and maneuver large event items.
Ability to pass background checks relating to the DSHS Secretary’s List of Crimes and Negative Actions (WAC 388-113).
Belief that Jesus Christ is Lord and Savior and commitment to continued spiritual growth and development.
Prayerfully seeks God’s will, engages in ministry and spiritual practices, and affirms, aligns with, and supports CRISTA’s Statement of Faith and Christian Community Representative Statement/Commitment.
Conducts oneself in accordance with CRISTA’s mission, vision, Statement of Faith, Christian Community Representative Commitment, and values.

Nice To Haves

Fundraising event experience.
Customer service experience.
Experience with collaborative software such as Google Docs, Google Sheets, or SignUpGenius.
Experience with event software or CRM platforms such as Salesforce.
Experience with design software such as Canva or Adobe Photoshop.
King’s Schools alumni.

Responsibilities

Serve as an integral member of the Alumni Relations Team to deepen engagement across the King’s Schools alumni community and support fundraising, particularly for upcoming capital campaigns.
Help develop event strategies aligned with alumni interests and their areas of involvement at King’s Schools.
Participate in creative and strategic planning meetings for campaigns and projects.
Plan and execute alumni events and programs, including reunions, homecoming activities, alumni spotlights, program-specific events, community events, and other special programs.
Coordinate class reunions and alumni event committees, providing ambassadors and volunteers with timelines, alumni data, resources, guidance, and team support.
Develop and maintain event timelines, run-of-show documents, setup schedules, project plans, and deadlines.
Recruit, train, coordinate, and support event volunteers.
Coordinate event logistics, including venues, deliveries, décor, printed materials, setup, teardown, event software, and other operational needs.
Manage event registration and guest experience, including RSVPs, guest lists, attendee communications, check-in, name tags, and seating assignments when applicable.
Research and coordinate vendors, obtain competitive bids, manage communications, and ensure applicable contractual, insurance, venue, and organizational requirements are met in collaboration with the CRISTA Ministries Director of Events as needed.
Coordinate with internal CRISTA teams, including Facilities, Security, and AV/IT, as appropriate.
Partner with Resource Advancement Marketing to promote events, proofread and update event collateral, and coordinate event photography and other content for archival and promotional use.
Provide positive experiences for guests, alumni, donors, sponsors, and volunteers that support alumni engagement, fundraising, and ministry objectives.
Support event financial management and partnership development, including budget tracking, invoice processing, expense reconciliation, and identifying sponsorship or partnership opportunities.
Track and evaluate event participation and outcomes, maintain organized records, coordinate database updates, administer post-event surveys, and summarize attendance, feedback, engagement, and program results.
Collaborate with colleagues, alumni, and internal partners to improve event quality, guest engagement, volunteer involvement, and operational efficiency.
Conduct oneself in a manner aligned with and reflective of CRISTA Ministries’ mission, vision, Statement of Faith, and Christian Community Representative Commitment.