Admissions Coordinator/Business Office Assistant

PACS

About The Position

The Admissions Coordinator/Business Office Assistant maintains administrative activities in accordance with applicable federal, state, and local standards, regulations, and the organization’s policies and procedures. The position supports the Administrator, Director of Nursing (DON), and Business Office Manager with administrative tasks and helps ensure that appropriate administrative procedures and day-to-day office operations are maintained. The role performs clerical and accounting functions, including cash receipts and ancillary data, and may assist with human resources and payroll duties. It also contributes to community relations, coordinates administrative records and documentation, and works with personnel across facility departments. The position has no supervisory responsibilities. The role requires a high school diploma or GED, clerical knowledge, computer literacy, typing at least 40 words per minute, and familiarity with office machines and equipment. Excel proficiency is preferred. The employee may occasionally lift or move up to 25 pounds, regularly sit, stand, walk, and communicate, and may need to assist with resident evacuation during emergencies. The work environment typically has low to moderate noise.

Requirements

High school diploma or GED, at minimum.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to present information effectively and respond to questions from managers and employees.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems and work with concrete variables where standardization is limited.
Ability to interpret written, oral, diagrammed, or scheduled instructions.
Knowledge of clerical functions and computer literacy.
Ability to type at least 40 words per minute.
Knowledge of office machines and equipment.
Ability to occasionally lift or move up to 25 pounds.
Ability to use a desktop or laptop computer for prolonged periods.
Ability to sit, stand, walk, talk, read, or hear as required by the work.
May need to assist in evacuating residents during emergencies.

Nice To Haves

Proficiency in Excel.

Responsibilities

Follow the supervisor’s schedule and instructions and comply with established policies and procedures.
Assist with organizing, planning, and directing administrative activities.
Maintain and file meeting minutes.
Represent the community and contribute to community relations, public regard, and awareness of the community.
Support the Administrator, DON, and Business Office Manager with administrative tasks.
Perform clerical and accounting functions, including cash receipts and ancillary data.
May assist with human resources and payroll duties.
Maintain a good working rapport with interdepartmental personnel and other facility departments.
Assist with recording incidents and accidents and file the records according to established procedures.
Assist with administrative studies and projects as assigned or needed.
Ensure administrative personnel follow ergonomics procedures for lifting, repetitive tasks, and use of safety equipment and supplies.
Ensure office supplies and equipment are available to meet the facility’s day-to-day operational needs.
Protect the confidentiality of resident care information and protected health information; report suspected or known unauthorized disclosure to the Administrator.
Report known or suspected incidents involving unauthorized disclosure of resident information.