Admissions Associate

Windward School • White Plains, NY

1d

About The Position

The Admissions Associate is a key member of the Admissions team, supporting recruitment, enrollment, and onboarding of prospective families for the Westchester Lower School (WLS) and Westchester Middle School (WMS). The role provides customer service throughout the admissions process, manages applicant records, coordinates admissions events, and collaborates with faculty and staff to create a welcoming and efficient admissions experience.

The Admissions Associate serves as a primary contact for prospective families, explains the admissions process, guides applicants through required steps, and tracks application materials and deadlines using the Veracross student information system. The role also supports admissions events, committee and file review meetings, and new-family onboarding, while representing The Windward School and communicating its mission, educational philosophy, programs, and student profile.

Requirements

• Bachelor's degree required.
• Demonstrated experience working with the Veracross student information system.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Knowledge of The Windward School's mission, educational program, and student profile.
• Outstanding verbal and written communication skills and ability to interact effectively with families, students, faculty, and administrators.
• Strong organizational skills, exceptional attention to detail, and ability to manage multiple priorities simultaneously.
• Excellent interpersonal skills and a welcoming, professional, service-oriented approach.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and ability to work independently and collaboratively within a team.
• Commitment to creating an inclusive, welcoming, and family-centered admissions experience.

Responsibilities

• Serve as the primary point of contact for prospective families inquiring about admissions to the Westchester Lower School and Westchester Middle School.
• Respond to phone calls, emails, and online inquiries with accurate information about school programs, the admissions process, and the school community.
• Conduct introductory conversations explaining admissions timelines, application requirements, evaluation processes, and enrollment procedures.
• Guide prospective families through the admissions process and support timely completion of forms, documentation, and application materials using Veracross.
• Monitor applicant files and follow up with families about outstanding requirements and deadlines.
• Organize, schedule, and participate in admissions events, including Information Sessions, Campus Tours, Parent Panel discussions, New Family Welcome events, and other recruitment initiatives.
• Prepare admissions materials, presentations, name badges, signage, and event packets.
• Represent The Windward School professionally at admissions events and foster positive relationships with prospective families and community partners.
• Maintain accurate applicant records and communications in Veracross while ensuring data integrity and confidentiality.
• Schedule and participate in admissions committee and file review meetings, documenting discussion notes and admissions decisions as appropriate.
• Assist with new-family onboarding and transition activities.
• Maintain current knowledge of the school's educational philosophy, mission, academic programs, and student profile to communicate the school's value to prospective families.
• Perform additional admissions and administrative duties as assigned to support the Admissions Office.

What This Job Offers

• Job Type: Full-time