Administrator, NYRA Bets
About The Position
The NYRA Bets Administrator provides high-quality administrative and operational support across NYRA Bets, with an emphasis on financial, procurement, and timekeeping processes. The position works closely with Marketing, Operations, Customer Service, and VIP Management to keep day-to-day activity organized, accurate, and on schedule by maintaining records, supporting purchasing and invoicing, preparing reports, administering departmental timekeeping, and tracking key activities. The successful candidate is dependable, highly organized, and able to exercise sound judgment while managing competing priorities in a fast-paced environment. This is a regular full-time, non-exempt position with a hybrid work arrangement: two days per week working from home (40% remote).
Requirements
- High school diploma or GED.
- Three or more years of progressively responsible experience in administration, office coordination, finance support, procurement support, or operations support.
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
- Proficiency in accounting, procurement, timekeeping, and administrative software systems.
- Demonstrated experience with invoicing, expense administration, purchasing, or related financial processes.
- Clear, professional written and verbal communication skills.
- Strong organizational skills, close attention to detail, and the ability to manage multiple deadlines.
- Ability to exercise sound judgment, maintain confidentiality, and work effectively with limited supervision.
Nice To Haves
- Associate degree in business administration, office administration, or a related field.
Responsibilities
- Create and maintain purchase requisitions; obtain supporting documentation and coordinate with Purchasing, Finance, and vendors as needed.
- Initiate, process, and maintain purchase orders and invoices for paid media and other marketing activity.
- Assist with RFPs and other procurement processes.
- Receive, review, code, submit, and track invoices; investigate discrepancies and help ensure accurate, timely payment.
- Maintain organized electronic and physical files, including correspondence, contracts, reports, and approvals.
- Assist departmental heads with logistical requirements when moving between Saratoga and Belmont.
- Assist with VIP hospitality arrangements as required.
- Administer departmental timekeeping by reviewing submissions for completeness, coordinating corrections with managers, and maintaining accurate supporting records.
- Assist department heads with additional HR administrative tasks.
- Prepare routine reports, presentations, spreadsheets, and written communications using Microsoft 365 applications.
- Coordinate departmental supplies, equipment, onboarding logistics, access requests, and workspace needs in partnership with appropriate internal teams.
- Support NYRA Bets promotional, event, and business initiatives through scheduling, documentation, logistics, and administrative coordination.
- Handle confidential business, employee, customer, and commercial information with appropriate discretion.
- Identify practical improvements to administrative processes, recordkeeping, and recurring workflows.
- Perform other related duties and special projects as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
