Administrator

Preferred Care at Home of Sarasota • Lake Sarasota, FL

4d

About The Position

Preferred Care at Home is seeking an experienced, organized, and motivated Recruiting & Scheduling Coordinator for full-time or part-time work. The role supports caregiver recruitment and hiring, staffing coordination, and client scheduling. The ideal candidate has at least one year of experience in private duty home health care recruiting and/or scheduling, enjoys working with people, and can manage multiple priorities in a fast-paced environment. Flexible scheduling is offered for the right candidate.

Requirements

• At least one year of experience in private duty home health care recruiting and/or scheduling.
• Experience working in a home care agency or private duty home health environment.
• Knowledge of caregiver scheduling, staffing coordination, and recruitment processes.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Comfort handling high call volumes and time-sensitive staffing needs.
• Proficiency with computers, scheduling software, and Microsoft Office or Google Workspace.
• Professional, dependable, and detail-oriented.

Nice To Haves

• Experience with WellSky, Hireology, or similar platforms.

Responsibilities

• Manage recruitment for CNAs, HHAs, and caregivers.
• Review applications, conduct phone screenings, and coordinate interviews.
• Assist with onboarding, orientation, and new-hire documentation.
• Maintain accurate caregiver records and ensure compliance with company policies and state requirements.
• Monitor staffing needs, proactively recruit qualified caregivers, and maintain a pipeline of available caregivers.
• Coordinate daily and weekly caregiver schedules according to client needs and caregiver availability.
• Fill open shifts, manage call-outs, and coordinate last-minute schedule changes.
• Communicate scheduling updates with caregivers, clients, and office staff.
• Assist with new client assignments and caregiver placement.
• Monitor caregiver attendance and scheduling compliance.
• Maintain accurate scheduling information in the company's home care management system.
• Work with the operations team to support continuity of care and client satisfaction.

Benefits

• Flexible scheduling options
• Competitive compensation based on experience
• Supportive and collaborative team environment
• Opportunities for professional growth
• Hands-on training and ongoing support
• Opportunity to make a meaningful difference in the lives of seniors and their families

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed