Administration Support

Lord of Life Lutheran Church•Maple Grove, MN

12d•$15 - $18

About The Position

Under the direction of the Administration Coordinator and in collaboration with the Administrative Support Team, the Administrative Support role provides hospitality, supports staff and members with administrative needs, and uses the database for clear record keeping and processes. The position is in the Resources department and reports to the Administration Supervisor. It is part-time, non-exempt, and works 20–28 hours per week. The role is divided approximately equally between receptionist and hospitality duties and administrative duties. Reception and hospitality work includes managing the schedule of events during a shift, completing opening or closing procedures, helping with building questions and equipment use, and assisting with future scheduling needs. The role is an initial contact for visitors, guests, and members, helps connect them with the appropriate people, and serves as a communication hub during weather or medical emergencies. It also supports ministry events and meetings, building cleanliness, and money collection guidelines. Administrative work includes using the church calendar, database systems, and Microsoft Business Suite to support staff and guests; assisting with event scheduling and ministry projects; entering ministry registration data and keeping database information accurate; ensuring building monitors show current daily schedules and room assignments; and maintaining internal systems that track sacramental and pastoral acts, including baptisms, weddings, funerals, and bereavement. The work takes place in an office environment at a shared desk with other Administrative Support staff.

Requirements

High school graduate or equivalent.
Working knowledge of the Microsoft Office Suite.

Nice To Haves

CPR and First Training recommended.

Responsibilities

Manage the event schedule for a shift, complete appropriate opening or closing procedures, and assist with building questions, equipment use, and future scheduling needs.
Remain aware of who is in the building and their purpose.
Serve as the initial contact for visitors, guests, and members, and help connect them with the appropriate people.
Serve as the communication hub during weather or medical emergencies.
Support Word for Women ministry event days by preparing Fellowship Hall, coffee and condiments, and welcome-table supplies, and by collecting and counting money afterward.
Support preparations for evening care ministry meetings by connecting with leaders and providing necessary equipment.
Support building cleanliness and ensure building guidelines are followed.
Follow guidelines for money collection.
Use the church calendar, database systems, and Microsoft Business Suite to support staff and guests.
Support event scheduling in the calendar and ministry projects as needed.
Enter ministry group registration data and maintain accurate, current database information.
Ensure monitors throughout the building display the current daily event schedule and room assignments.
Maintain and organize internal systems tracking sacramental and pastoral acts, such as baptisms, weddings, funerals, and bereavement.