Payroll Administration & Support

California State University, Long Beach•Long Beach, CA

13d•$4,037 - $5,881•Hybrid

About The Position

The Payroll Administration & Support employee serves on the Payroll Services team at California State University, Long Beach and provides payroll and HR support for CSULB and partner campuses participating in the Cross-Campus Collaboration Project. Under the general direction of the Interim Workers’ Compensation, Unemployment, and Payroll Administration Manager, the employee coordinates payroll communications, direct deposit administration, fee waiver processing, moving and relocation payments, accounts receivable support, CAT Leave donations, paycheck distribution, and other employee payroll services. The role works with campus departments, external agencies, and partner campuses to process transactions accurately and on time, provide customer service, and comply with CSU policies and state regulations. It also provides backup for workers’ compensation and unemployment administration, employment verifications, fringe reporting, and other payroll and HR functions as assigned. This is a temporary, one-year appointment with no permanent status granted; the assignment may expire earlier. The position is based in the CSULB Payroll Office, with regular onsite work 4–5 days per week and remote work possible one day per week. Remote-work eligibility may change. The position is 1.0 time-base, or 40 hours per week. Candidates/finalists must undergo testing, and employment is contingent on a satisfactory background check. Employees must reside in California upon hire.

Requirements

Equivalent to two years of experience preparing and processing payroll/personnel documents.
Solid analytical, organizational, documentation, and multitasking skills, including sound judgment and the ability to manage priorities and meet critical deadlines.
Excellent communication and interpersonal skills, customer-service orientation, and ability to work effectively as part of a close-knit team and with an ethnically and culturally diverse campus community.
Ability to follow up on commitments, complete work accurately, organize materials for audit compliance, and verify results.
Strong experience with Excel, Word, PowerPoint, and Outlook or equivalent tools.
Ability to learn and use payroll software and related programs, including PeopleSoft HR, Internet Explorer, PIMS/Key Master, Word, Outlook, and Excel.
Ability to protect confidential information and employee data, follow directions, synthesize information, and know when to seek assistance.
Ability to follow university policies and procedures, including those concerning safety, civility, information security, and nondiscrimination.
Must reside in California upon the date of hire.
Must undergo required candidate/finalist testing and satisfactorily complete the required background check.

Nice To Haves

Bachelor’s degree in a related field.
Experience with similar job duties.

Responsibilities

Support payroll functions across campuses, including resolving direct deposit issues, managing student hiring spreadsheets, processing fee waiver taxation and moving/relocation expenses, coordinating escheatment checks, and backing up manual check requests and stop payments.
Run weekly reports to update mailing address changes from CHRS to PIMS.
Assist and provide backup for the Workers’ Compensation and Unemployment Manager; coordinate non-litigated claims, communicate with medical providers, and help process unemployment claims with Equifax and EDD.
Provide backup for accounts receivable processes by reviewing receivables from the SCO, communicating with employees, the SCO, and the Campus Cashier’s Office, managing year-end submissions to the Franchise Tax Board for collections, and following state rules.
Provide backup for fringe tax reporting by assembling information from the Tax Analyst, helping prepare fringe benefit worksheets including fee waiver tax information, and submitting them to the SCO by deadlines.
Manage incoming CAT Leave donations and coordinate with IT, HR, and Payroll to ensure accurate processing.
Coordinate monthly paycheck distribution at the Cashier’s Office with the Payroll & Implementation Manager and Cashier’s Office; identify outstanding checks and contact employees when checks are ready for pickup.
Perform employment verifications, fringe reporting, and other payroll and HR functions as assigned.

Benefits

Up to 24 vacation days per year, depending on employee group and/or length of service.
14 paid holidays.
12 sick days annually with unlimited accrual.
Medical, dental, and vision plans.
CalPERS defined benefit retirement plan and voluntary 403(b), 401(k), and 457 savings plans.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Employee Assistance Program with confidential counseling and support services for employees and their families.
Wellness programs.
Professional development opportunities.
Insurance options including life, disability, and pet insurance.