Payroll Administration & Support

CSU Careers•Long Beach, CA

11d•Hybrid

About The Position

The Payroll Technician II serves on the Payroll Services team and provides payroll and HR support for California State University, Long Beach (CSULB) and partner campuses participating in the Cross-Campus Collaboration Project. Under the general direction of the Interim Workers’ Compensation, Unemployment, and Payroll Administration Manager, the incumbent coordinates payroll communications, direct deposit administration, fee waiver processing, moving and relocation payments, accounts receivable support, CAT Leave donations, paycheck distribution, and other employee payroll services. The role works with campus departments, external agencies, and partner campuses to ensure transactions are processed accurately and on time, provide customer service, and comply with CSU policies and state regulations. It also provides backup coverage for workers’ compensation and unemployment administration, employment verifications, fringe reporting, and other payroll and HR functions as assigned. This is a temporary, one-year appointment with no permanent status granted; temporary assignments may expire earlier. The position is full-time, with a 1.0 time base and 40 hours per week. The employee is expected to work at the CSULB Payroll Office four to five days per week, increasing to five days in the office during peak periods. Remote work may be possible one day per week, subject to change. The work is classified as sedentary, primarily involving sitting, with minimal walking and standing and lifting limited to objects weighing 10 pounds or less.

Requirements

Equivalent to two years of experience preparing and processing payroll or personnel documents.
Solid analytical skills and the ability to manage multiple tasks and priorities.
Sound judgment and excellent organizational, communication, and interpersonal skills.
Ability to work well as part of a close-knit team and maintain a customer-service orientation.
Demonstrated ability to follow up on commitments, set priorities, and meet critical deadlines.
Documentation skills and ability to organize materials for audit compliance and verification of results.
Ability to complete work accurately.
Strong experience with Excel, Word, PowerPoint, and Outlook, or equivalent applications.
Ability to learn and use payroll software required for the role.
Ability to understand and comply with laws protecting confidential information and employee data security.
Ability to understand and follow directions, synthesize information, and recognize when to seek assistance from other staff.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow university policies, procedures, and guidelines, including those concerning safety, civility, information security, and nondiscrimination.
Ability to contribute to a positive university experience for students and support the university’s commitment to a vision of excellence.
Ability to reside in California upon hire, in accordance with CSU’s Out-of-State Employment Policy.
Successful completion of a background check, including a criminal records check, is required.
Candidates and finalists will be required to undergo testing.

Nice To Haves

Bachelor’s degree in a related field.
Experience with similar job duties.
Knowledge of, or ability to learn, PeopleSoft HR, Internet Explorer, Word, Outlook, Excel, and PIMS/Key Master.

Responsibilities

Support payroll functions across campuses participating in the Cross-Campus Collaboration Project.
Handle direct deposit issues, student hiring spreadsheets, fee waiver taxation, moving and relocation expenses, and escheatment check coordination.
Provide backup for manual check requests and stop payments.
Run weekly reports to update mailing address changes from CHRS to PIMS.
Assist and provide backup to the Workers’ Compensation and Unemployment Manager.
Coordinate non-litigated workers’ compensation claims and communicate with medical providers.
Help ensure timely processing of unemployment claims in collaboration with Equifax and the Employment Development Department (EDD).
Provide backup for accounts receivable processes by reviewing receivables received from the State Controller’s Office (SCO), communicating with employees and the SCO, and coordinating with the Campus Cashier’s Office.
Manage the year-end submission process to the Franchise Tax Board for collections and ensure state accounts receivable rules are followed.
Provide backup for fringe tax reporting by assembling information from the Tax Analyst, assisting with fringe benefit worksheets (including fee waiver tax information), and submitting materials to the SCO by deadlines.
Manage incoming CAT Leave donations and coordinate with IT, HR, and Payroll to ensure accurate processing.
Coordinate monthly paychecks at the Cashier’s Office with the Payroll & Implementation Manager and the Cashier’s Office, determine which checks remain unclaimed, and contact employees when checks are ready for pickup.

Benefits

Up to 24 vacation days per year, depending on employee group and/or length of service.
14 paid holidays.
12 sick days annually with unlimited accrual.
Medical, dental, and vision plan options.
Participation in the CalPERS defined benefit retirement plan.
Voluntary 403(b), 401(k), and 457 savings options.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Employee Assistance Program offering confidential counseling and support services for employees and their families.
Wellness programs.
Professional development opportunities.
Insurance options including life, disability, and pet insurance.