Administrative Support Specialist III - Project Delivery

TI VERBATIM CONSULTING INC•Lakewood, CO

11d•$33 - $37•Onsite

About The Position

The Administrative Support Specialist III supports FHWA CFLHD project delivery and construction-related operations through project documentation, budgeting coordination, scheduling, acquisition administration, and closeout support. This is an on-site role at FHWA CFLHD facilities in Lakewood, Colorado, including the Dakota Building and Denver Federal Center Building 52. Conditional telework is permitted only with Government approval. The position provides administrative support to project delivery and construction branches, maintains project files and tracking systems, prepares draft materials for review and approval by authorized Government personnel, and coordinates contract and project records. The employee must not approve transactions or obligate Government funds. The role may also support other CFLHD branches and cross-train to provide continuity during planned and unplanned absences.

Requirements

High school diploma or equivalent.
At least five years of specialized experience relevant to administrative support functions.
Tier 1 (NACI) background check.
Active Personal Identity Verification (PIV) card.
Attention to detail and ability to produce accurate, error-free work.
Deadline-oriented.
Self-starter who seeks innovative, faster ways to accomplish tasks.
Flexible and able to adapt to a dynamic environment.
Able to sit, bend, stand, and walk for up to 8 hours per day.
Able to lift 20 pounds.

Nice To Haves

Additional education and training relevant to administrative support.
Experience supporting project managers or construction operations engineers in an engineering, architecture, planning, or environmental organization.

Responsibilities

Provide on-site administrative support at FHWA CFLHD facilities in Lakewood, Colorado, including the Dakota Building and Denver Federal Center Building 52.
Prepare, edit, format, and distribute correspondence, reports, spreadsheets, meeting materials, and records.
Coordinate meetings, schedules, travel documentation, action items, and office logistics.
Maintain accurate administrative records and protect sensitive Government information.
Support other CFLHD branches and cross-train to provide continuity during planned and unplanned absences.
Prepare administrative materials for review and approval by authorized Government personnel; do not approve transactions or obligate Government funds.
Maintain project directories, project files, tracking spreadsheets, and administrative systems.
Compile draft scoping materials, scope and budget estimates, project account setup documentation, and project delivery plans.
Enter and update project budget information and prepare draft progress reports, change-control documents, and funding-transfer documentation.
Coordinate contract documentation, signatures, transmittals, project acquisition records, and project closeout and archiving.
Support construction branch logistics, meeting administration, training coordination, supplies, and CPARS-related administrative coordination.