Security Project Specialist, Administrative Support

Johnson Controls•Alexandria, VA

1d•$34 - $45

About The Position

The Security Project Specialist provides administrative and coordination support for security projects while developing project management skills. Under general direction, the role helps project leaders plan, organize, and complete assigned work by supporting documentation, scheduling, procurement coordination, installation tracking, commissioning support, and project closeout activities. The position is a development pathway into project management, offering practical experience in project coordination, financial tracking, customer communication, and operational processes. The specialist maintains accurate and current schedules, deliverables, records, and status updates; coordinates materials, communications, and handoffs; and helps ensure project administration follows company standards, compliance requirements, and safety guidelines. The role works with customers, subcontractors, technicians, designers, and internal partners to help keep projects aligned and on schedule.

Requirements

1–3 years of administrative, coordination, or office support experience.
Strong organizational and time management skills with excellent attention to detail.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Strong written and verbal communication skills.
High level of customer service and professionalism.
Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
Ability to work independently while supporting a team.
Willingness to learn project management concepts and tools.
High school diploma or equivalent.
Ability to successfully pass and maintain U.S. Marshals Service (USMS/Boeing/USAO) security clearance requirements as a condition of working on applicable projects.

Nice To Haves

Project-based environment experience.
Experience supporting projects, construction, or technical teams.
Exposure to project management tools or methodologies, such as scheduling tools or task tracking systems.
Basic understanding of budgeting, invoicing, or financial tracking.
Interest in pursuing project management training or certification, such as CAPM or a PMP pathway.
Familiarity with security systems, construction, or technical environments.

Responsibilities

Provide administrative and coordination support for security projects, including meeting scheduling, document control, and deliverable tracking.
Assist project leaders with planning, organizing, and completing assigned projects from start through closeout.
Support project documentation, including scope details, change orders, progress updates, contracts, invoices, and related records.
Track project timelines, milestones, costs, billings, and collections, and escalate risks or delays to project leadership as needed.
Coordinate procurement activities, including material orders, deliveries, quotes, and vendor communications.
Support communication with customers, subcontractors, technicians, designers, and internal stakeholders to keep work aligned and on schedule.
Assist with installation tracking, commissioning support, jobsite coordination logistics, and project closeout documentation.
Help ensure project administration processes follow company standards, compliance requirements, and safety guidelines.
Keep schedules, deliverables, and status updates current and maintain disciplined records and communication.
Identify risks early, help improve project organization and processes, and apply basic project management tools and practices.