Project Information Specialist (Administrative Support)
About The Position
AECOM is seeking a Project Information Specialist to provide administrative support for a federal facility assessment and hurricane recovery effort in Kauai, Hawaii. The role supports engineers and construction teams documenting building damage, coordinating emergency weatherproofing and drying, and planning utility and facility repairs across several sites. The specialist keeps meetings, records, travel details, reports, and action items organized as priorities evolve, helping field teams communicate clearly, meet deadlines, and maintain reliable project documentation during immediate response and longer-term repair work. The position requires an onsite presence in Kauai, Hawaii and may be eligible for per diem related expenses when appropriate.
Requirements
- Bachelor's degree and 6+ years of relevant experience, or demonstrated equivalency of experience and/or education, in administrative support for construction, engineering, or field operations teams.
- Valid driver's license and ability to pass a Motor Vehicle Records (MVR) check in accordance with company policy.
- US citizenship is required due to the nature of the work.
Nice To Haves
- 8+ years of administrative support for construction, engineering, or field operations teams.
- Experience supporting federal projects, construction teams, or emergency response operations.
- Proficiency with Microsoft Word, Excel, Outlook, and Teams.
Responsibilities
- Coordinate meetings, calendars, site visits, travel details, and team communications.
- Maintain organized project files, correspondence, meeting notes, and action item logs.
- Prepare and format reports, presentations, spreadsheets, and routine project documents.
- Assist with onboarding, timesheets, expense documentation, and administrative tracking.
- Route incoming requests and help track deliverables, approvals, and deadlines.
- Handle sensitive project information with accuracy and discretion.
Benefits
- Medical, dental, vision, life, AD&D, and disability benefits
- Paid time off and leaves of absence
- Voluntary benefits and perks
- Flexible work options
- Well-being resources and employee assistance program
- Business travel insurance
- Service recognition awards
- Retirement savings plan
- Employee stock purchase plan
- Per diem related expenses when appropriate
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What This Job Offers
Job Type
Full-time
Career Level
Senior
