Project Information Specialist (Administrative Support)
About The Position
AECOM is seeking a Project Information Specialist to provide administrative support for a fast-moving federal facility assessment and hurricane recovery effort in Kauai, Hawaii. The role supports engineers and construction teams documenting building damage, coordinating emergency weatherproofing and drying, and planning utility and facility repairs across multiple sites. The specialist keeps meetings, records, travel details, reports, and action items organized as priorities evolve, helping field teams communicate clearly, meet deadlines, and maintain reliable project documentation during immediate response and longer-term repair work. The role requires an onsite presence in Kauai, Hawaii. Per diem may be available for eligible related expenses. The position also requires in-person Day 1 onboarding at an AECOM office location.
Requirements
- Bachelor's degree and 6+ years of relevant experience, or demonstrated equivalency of experience and/or education, in administrative support for construction, engineering, or field operations teams.
- Valid driver's license.
- Ability to pass a Motor Vehicle Records (MVR) check in accordance with company policy.
- U.S. citizenship is required due to the nature of the work.
Nice To Haves
- 8+ years of administrative support for construction, engineering, or field operations teams.
- Experience supporting federal projects, construction teams, or emergency response operations.
- Proficiency with Microsoft Word, Excel, Outlook, and Teams.
Responsibilities
- Coordinate meetings, calendars, site visits, travel details, and team communications.
- Maintain organized project files, correspondence, meeting notes, and action item logs.
- Prepare and format reports, presentations, spreadsheets, and routine project documents.
- Assist with onboarding, timesheets, expense documentation, and administrative tracking.
- Route incoming requests and help track deliverables, approvals, and deadlines.
- Handle sensitive project information with accuracy and discretion.
Benefits
- Medical, dental, and vision benefits
- Life, AD&D, and disability benefits
- Paid time off and leaves of absence
- Voluntary benefits and perks
- Flexible work options
- Well-being resources
- Employee assistance program
- Business travel insurance
- Service recognition awards
- Retirement savings plan
- Employee stock purchase plan
- Per diem for related expenses when appropriate
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
