Administrative Specialist III

State of Maryland • Baltimore County, MD

6d • Onsite

About The Position

The Administrative Specialist III conducts record retention and destruction operations for the Office of the State Fire Marshal (OSFM), helping ensure compliance with Maryland State statutes governing the retention and management of public records. The role also helps establish a centralized intake, analysis, and processing unit for OSFM Public Information Act (PIA) requests and supports transparency and customer service.

The position reviews and develops records retention schedules, provides training on records retention, destruction, and management, and maintains agency forms control in accordance with policy. It assists with administration of the centralized PIA intake unit and implementation of revised practices, and advises higher-level administrators on preparing PIA responses and their responsibilities as records custodians. The position also edits video and audio records released in response to PIA requests and performs other duties as assigned by Command or supervisory personnel.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
• Candidates may substitute 30 college credit hours from an accredited college or university for each year of required experience.
• Candidates may substitute qualifying U.S. Armed Forces non-commissioned officer military service involving staff work and regular use of independent judgment and analysis in applying and interpreting rules and regulations under agency laws and policies, on a year-for-year basis for the required experience.
• Candidates are subject to initial drug screening and a complete criminal background investigation before permanent appointment.
• A valid Maryland motor vehicle operator’s license is required only if assigned duties require operation of a motor vehicle.

Nice To Haves

• Professional experience composing business letters.
• Professional experience responding to or processing public records requests for local, state, or federal agencies.
• Professional experience with records retention, destruction, or management at local, state, or federal government levels.

Responsibilities

• Review and develop records retention schedules.
• Conduct training on records retention, destruction, and management.
• Maintain agency forms control in accordance with policy.
• Assist with administration of the centralized intake unit for processing Public Information Act requests.
• Assist in planning and implementing revised practices.
• Provide assistance and direction to higher-level administrators regarding preparation of PIA responses and records-custodian responsibilities.
• Conduct video and audio editing for records released pursuant to PIA requests.
• Perform other duties as assigned by Command or supervisory personnel.

Benefits

• Eligible contractual employees may receive subsidized health and prescription coverage for themselves and eligible dependents, with the employee paying 25% of premiums and the State subsidizing the remaining 75%.
• Eligible employees may elect dental coverage, accidental death and dismemberment insurance, and life insurance, with the employee responsible for the full premiums.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED