Administrative Specialist III

JBW Federal•Baltimore, MD

8d•$25 - $30

About The Position

JBW Federal, a subsidiary of the Kanaka Foundation, is hiring an Administrative Specialist III to lead Freedom of Information Act (FOIA) and Privacy Act (PA) case processing efforts and document imaging. The incumbent may also support other administrative and records and information management duties as assigned. Applicants will be evaluated on their ability to track a high volume of taskings, attention to detail and organization, technology and system adoption, document imaging and troubleshooting, and analysis and communication of information, including analytic reporting, to support Department objectives. The role involves retrieving cases and folders, preparing and imaging documents, evaluating document contents for official records, identifying document types and duplicates, and returning documents and folders to their proper arrangement.

Requirements

Two years of records management experience.
One year of data entry experience.
High school diploma.
Advanced knowledge of Microsoft Office programs.
Strong customer service skills.
Strong attention to detail and organizational skills.
Experience with technology and system adoption, high-quality document imaging and troubleshooting, and analyzing and communicating information.

Nice To Haves

Detailed knowledge of duties and responsibilities related to federal human resources, service records from the National Archives, and other agencies.
Experience managing and overseeing records management, assessments, analysis, and inventories.

Responsibilities

Lead administration of FOIA and Privacy Act case processing efforts.
Lead document imaging efforts.
Support other administrative and records and information management-related duties as assigned.
Retrieve cases and folders containing multiple documents and pages, ensuring each page has no more than two images.
Remove staples and photocopy documents, adjusting settings to ensure copies are legible.
Repair documents as needed to allow proper scanning.
Analyze document contents and determine whether documents are appropriate for the official record.
Distinguish between Administrative, Performance, Legal, and Policy documents.
Identify and mark duplicate document copies.
Re-staple documents, fasten them in folders, and re-file documents and/or folders.
Track a high volume of taskings and communicate information, including analytic reporting, to support Department objectives.