Administrative Specialist III

State of Maryland•Howard, MD

5d•Onsite

About The Position

The Maryland Department of Natural Resources, Maryland Park Service is recruiting Administrative Specialist III positions at Patapsco Valley State Park in Ellicott City, Maryland, and Tuckahoe State Park in Queen Anne, Maryland. The recruitment will fill current vacancies and may be used for future vacancies in the same classification and function; the resulting eligible list will be maintained for one year. The position performs administrative work supporting park management, staff, and daily operations. Duties include assisting with the formulation and monitoring of park operating budgets; processing invoices and bank deposits; monitoring expenditures, corporate card purchases, and encumbrances; maintaining park files; reconciling revenue; and, as needed, operating a cash register and tracking inventory. The position also supports customer service by responding to inquiries and providing current information about park policies, regulations, and service charges. Additional work includes distributing mail, compiling visitation statistics and mileage forms, preparing seasonal contracts, and purchasing office supplies.

Requirements

High school graduation or a high school equivalency certificate.
Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
A valid Maryland motor vehicle operator’s license is required if assigned duties that involve operating a motor vehicle.

Nice To Haves

Two years of experience using office equipment such as printers, scanners, personal computers, external hard drives, copiers, an iPad or similar device, smartphones, digital phone systems, and cash registers.
Two years of experience using Word, Excel, Quicken, Access, Publisher, Internet Explorer, Gmail, Google Docs, and Google Drive.
Two years of experience dealing with customers or the public by telephone, email, written correspondence, and face-to-face contact.
Two years of experience monitoring and reconciling fiscal or budgetary resources.

Responsibilities

Assist in formulating and monitoring park operating budgets.
Prepare and process park invoices and bank deposits.
Monitor expenditures, corporate card purchases, and encumbrances.
Maintain park files and distribute mail.
Reconcile revenue; operate a cash register for sales and track inventories as applicable.
Make recommendations concerning operational needs and priorities.
Respond to inquiries from the public and park staff.
Provide customers with current information on park policies, regulations, and service charges.
Compile statistical data, including visitation figures and mileage forms.
Prepare seasonal contracts.
Purchase office supplies for park staff.