Administrative Specialist III

JBW Federal•Washington, DC

About The Position

The Administrative Specialist III will lead administration of Freedom of Information Act (FOIA) and Privacy Act (PA) case processing efforts and lead document imaging efforts. The incumbent may also support other assigned administrative and records and information management-related duties. Applicants will be evaluated on their ability to track a high volume of taskings; attention to detail and organization; adoption of technology and systems; document imaging quality and troubleshooting; and analysis and communication of information, including analytic reporting, to support Department objectives.

Requirements

Two years of records management experience.
One year of data entry experience.
High school diploma.
Advanced knowledge of Microsoft Office programs.
Strong customer service skills.
Detailed knowledge of duties and responsibilities related to federal human resources, service records from the National Archives, and other agencies.
Experience in management and oversight of records management, assessments, analysis, and inventory.

Responsibilities

Lead FOIA and Privacy Act case processing efforts.
Lead document imaging efforts.
Retrieve cases and folders containing multiple documents and pages, ensuring each page has no more than two images.
Remove staples and photocopy documents, adjusting settings to ensure copies are legible.
Repair documents as needed to enable proper scanning.
Analyze document contents and decide whether documents are appropriate for the official record.
Distinguish between administrative, performance, legal, and policy documents.
Identify and mark duplicate document copies.
Re-staple documents, fasten documents in folders, and re-file documents and/or folders.
Support other administrative and records and information management-related duties as assigned.