Administrative Support III

Chickasaw Nation Industries, Inc.•NY Home Office, NY

11d•$18 - $23

About The Position

The Administrative Support III position provides administrative support for the Federal Aviation Administration (FAA), performing office-oriented, clerical, and coordinating functions. Duties include answering telephones, staffing the front desk, entering data, generating and distributing recurring reports, and completing predefined tasks. The role provides daily front-office support, assists with meetings and executive briefings, manages correspondence and travel, updates SharePoint sites and workflow forms, and coordinates timesheet review. The position operates primarily in a professional office environment and may provide backup support for other administrators.

Requirements

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment, and property.
Superior organizational and analytical skills, with keen attention to accuracy, detail, and quality.
Superior time-management and follow-up skills.
Excellent interpersonal communication skills, including the ability to communicate complex information clearly and concisely and work with staff at various levels.
Detail-oriented, with sound judgment and the ability to work proactively and effectively with minimal supervision.
High school diploma or GED and at least six years of relevant experience; or an associate degree and at least five years of relevant experience; or a bachelor's degree and at least four years of relevant experience.

Responsibilities

Provide daily front-office support, including updating calendars, requesting conference rooms, scheduling meetings, and other administrative duties.
Answer office phones using a soft phone, coordinate calls from the public, and direct calls and messages as required.
Support in-person and virtual meetings, including meetings in Teams or Zoom; record and submit minutes and action items, and provide briefing updates to executives.
Assist with drafting and tracking correspondence and memoranda on behalf of the FAA.
Use FAA formatting and style guides to ensure correspondence is properly formatted and grammatically correct.
Schedule and arrange executive travel using Government software (E2).
Update branch SharePoint sites with news, documents, and current data; use SharePoint forms to make requests and track information in workflow processes.
Assist with timesheet review and coordination for Branch Manager approval using CASTLE timekeeping software.
Provide backup support for other administrators as needed.
Perform office-oriented clerical and coordinating functions, including data entry, cyclical report generation and distribution, and predefined task execution.