Administrative Support - Operations

Marvin • Eagan, MN

3d • $20 - $25

About The Position

Infinity Replacement is a dedicated replacement window and door business that brings Marvin’s products directly to homeowners through a direct-to-consumer model, personalized in-home consultations, and professional installation. The Operations Administrator supports field operations by managing permits for residential window and door installation projects and ensuring compliance with local, state, and municipal requirements. The role collaborates with internal departments and external agencies to support project execution, maintain relationships, and ensure compliance. Compensation is $20–$25 per hour, based on experience.

Requirements

• High school diploma or equivalent.
• Two years of administrative or customer service experience.
• Organizational skills and the ability to balance multiple priorities.
• Strong commitment to excellence and meticulous attention to detail for complex audit functions and regulatory compliance.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Excellent verbal and written communication skills for effective work with cross-functional teams.
• Exceptional interpersonal skills, with professionalism and diplomacy.
• Ability to work independently and as part of a team.
• Ability to adapt to new technology.

Responsibilities

• Obtain, submit, and track building permit applications with local municipalities to keep projects on schedule.
• Serve as the primary point of contact for permitting agencies, respond to requests, and resolve permit-related issues.
• Maintain accurate permit records and provide timely updates to project managers, installers, and operational leadership.
• Review and process installer onboarding paperwork for accuracy and completeness.
• Manage company fleet administration, including registrations, inspections, insurance renewals, gas cards, and accident reporting.
• Audit completed projects for documentation accuracy and compliance with company and regulatory standards.
• Receive and audit project orders and provide accounting with daily sales and order reporting.
• Partner with Operations, Sales, Accounting, Logistics, and Technical Service teams to support efficient project execution and customer satisfaction.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED