Administrative Support II

Daimler Truck AG•Fort Mill, SC

1d•$25 - $33•Hybrid

About The Position

The Financial Administrator is a member of the Marketing Operations Team and performs accounting activities in support of DTNA’s Marketing and Strategy team. The role coordinates and processes contracts, purchase requisitions, purchase orders, goods received confirmations, and new budget requests through the approval process. It also leads ticketing activities for Freightliner’s Motorsports program, ensuring tickets are issued accurately and on time to dealers and customers. The position works with stakeholders across Marketing & Strategy, Controlling, Procurement, and Accounts Payable to ensure accuracy, completeness, and compliance with DTNA policies and practices. It coordinates meetings and presents information to OpCom members. The role requires strong organization, attention to detail, deadline management, error identification, and clear communication with colleagues, management, and executives. The position is hybrid, with four days per week in the office and one remote day. It is based in Charlotte, North Carolina; Fort Mill, South Carolina; or the Fort Mill DTNA office. The role is designed as one full-time position, though it may be structured as two part-time roles depending on business needs and candidate availability. Relocation assistance is not available.

Requirements

Associate degree; three years of relevant experience preferred.
Strong organizational skills and attention to detail.
Strong communication skills, including the ability to work across stakeholders and identify escalation needs.
Proactive work style and strong follow-up skills when deadlines are approaching or information is missing.
Ability to collaborate with cross-functional teams outside the direct reporting structure and provide timely information to multiple stakeholders.
Understanding of DTNA procurement processes and compliance policies, including the ability to identify and communicate deviations.
Ability to identify the stakeholders and departments responsible for process stages and determine whom to contact for escalation or issue resolution.
Professional presentation and ability to represent Daimler Truck, Freightliner, Detroit, and Western Star brands to the dealer network during motorsports activities.
Working knowledge and proficiency in Microsoft Word, Excel, Outlook, and Teams.
Excellent verbal, written, and interpersonal communication skills.
Legally authorized to work permanently in the United States at the time of application; the position is not open to visa sponsorship or existing visa holders.
Successful completion of a criminal background check; a pre-employment drug screen may also be required.

Nice To Haves

Prior experience with internal DTNA accounting or procurement systems, such as CBFC or SAP.
Three years of relevant experience is preferred.

Responsibilities

Coordinate and process purchase requisitions, purchase orders, and goods received confirmations for Marketing & Strategy team members.
Manage the purchase order approval process and authority matrix with the Sales and Marketing OpCom member, including scheduling, running, and presenting at meetings.
Work with project managers and cost center owners to ensure requests are accurate, complete, and compliant with DTNA procurement and accounting processes.
Coordinate approvals with L3 executives.
Coordinate and process contract requests, such as hotel room blocks and trade show booths, in accordance with DTNA processes and compliance requirements.
Maintain working relationships with new truck controlling and procurement colleagues, coordinating reporting and tracking.
Track purchase order requests through DTNA’s approval chain, update project managers and cost center owners, and identify and gather missing information.
Lead ticketing for Freightliner’s motorsports program in collaboration with Brand Marketing and Freightliner dealers, ensuring accurate and timely ticketing.
Collaborate inclusively with team members and cross-functional stakeholders.
Identify process improvements, efficiencies, and opportunities to bring forward new ideas.
Coordinate meetings and present information to OpCom members.
Maintain deadlines, identify errors, and communicate required inputs and updates to relevant stakeholders.

Benefits

401(k) company contribution with company match up to 6%, plus a non-elective company contribution of 3–7% depending on age.
Starting at four weeks of paid vacation.
13 or more calendar holidays.
Eight weeks of paid parental leave.
Employee assistance program.
Comprehensive healthcare plans.
Wellness programs.
Onsite fitness facilities at some locations.
Tuition assistance.
Paid volunteer time off.
Short-term and long-term disability plans.