Administrative Specialist II (Faculty Support)

Georgia State University • Atlanta, GA

7h • Hybrid

About The Position

Georgia State Law seeks an Administrative Specialist II to provide administrative management and programmatic support for full- and part-time faculty, academic programs, and faculty committees. Reporting to the College’s Business Affairs Manager, the role supports daily office operations, including meeting and event coordination, database management, record-keeping, expenditure review, and registration, travel, and reimbursement processes. The employee may also perform cross-functional duties for other areas of the College.

The expected schedule is 8:30 a.m. to 5:15 p.m., Monday through Friday, with a meal break. Occasional additional hours may be requested to support specialized events. One remote workday per week will be considered after the first three months of employment.

The role is based at Georgia State University’s College of Law in Atlanta. Georgia State Law is an urban-centered law school within a comprehensive research university, with approximately 650 full- and part-time students.

Requirements

• Bachelor’s degree and two years of related experience, or a combination of education and experience.
• Ability to communicate effectively verbally and in writing.
• Effective project management and organizational skills.

Nice To Haves

• Knowledge of administrative and business management policies and procedures.
• Ability to use data management applications.
• Working knowledge of Microsoft Office, Panther Mart, and PeopleSoft Financials systems.

Responsibilities

• Provide administrative management for selected full-time faculty and support selected part-time faculty.
• Manage travel accommodations and program-related logistics.
• Coordinate faculty expense reimbursements and invoice payments.
• Reconcile monthly expenditures and coordinate budget adjustments with appropriate departmental and University personnel.
• Initiate payment requests and purchase orders and ensure proper routing and follow-up of contract and consultant agreements.
• Work with faculty to facilitate timely and accurate processing of business transactions.
• Use Panther Mart and the Web Invoicing system for process management.
• Prepare memoranda, teaching materials, exams, general correspondence, and other documents.
• Maintain records and filing systems.
• Provide administrative support for faculty searches and standing committees.
• Coordinate administrative aspects of events, conferences, symposia, workshops, and speaker events.
• Perform other duties as assigned.

Benefits

• Healthcare, dental, vision, and other benefits.
• Retirement plan options, including the Teachers Retirement System defined-benefit pension plan.
• Tuition Assistance Program for full-time employees enrolled in a USG degree program.
• Professional development opportunities and mentorship.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level