G113 - Administrative Support Specialist II - Administrative Services

Columbus Consolidated Government•Columbus, GA

3d•Onsite

About The Position

This position is with the Columbus Police Department and may be assigned to any of its units. The role provides administrative and records support across a range of functions, including timekeeping, correspondence, public-facing phone and visitor support, document and mail handling, permit and subpoena processing, training records, evidence files, and vehicle and equipment records. The position may also prepare warranty claims and adjustments and perform other related duties as assigned. Work is typically performed in an office, library, or computer room, where the employee may be exposed to noise. The role involves intermittent sitting, standing, stooping, walking, bending, and crouching, as well as occasional lifting of light and heavy objects, climbing ladders, using tools or equipment requiring dexterity, and distinguishing shades of color.

Requirements

Knowledge of department policies and procedures.
Knowledge of record keeping, report preparation, filing, and records management techniques.
Knowledge of correct English usage, including spelling, grammar, punctuation, and vocabulary.
Knowledge of work-related computer applications and basic mathematics.
Skill in operating standard office equipment, computers, and various software programs.
Skill in oral and written communication.
Specialized occupational training in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties, usually associated with completion of an apprenticeship or internship, or one to two years in a similar position.
Possession of a valid driver’s license to operate the assigned motor vehicle; required at hire and as a condition of continued employment.

Responsibilities

Enter staff hours worked and maintain and update sick leave, overtime, vacation, and holiday time.
Type letters, memos, charts, labels, and reports; enter and retrieve information using a computer.
Answer emergency and non-emergency calls from the public; take messages, screen and transfer calls, provide information, and receive citizen complaints.
Greet visitors and customers, direct them to the appropriate area, or assist them with information.
Pick up, sort, stamp, and distribute mail; file and retrieve documents; and photocopy reports and other materials.
Order office supplies.
Receive business license, inspection, and code reports daily; receive, prepare, and distribute permits.
Log, distribute, and track subpoenas from courts and attorneys.
Enter data on in-service and outside training registrations, firearms range reservations, test scores, completed certifications, and other pertinent training information.
Maintain an active evidence file in accordance with accepted criminal justice practices and provide evidence and information needed for court investigations.
Prepare warranty claims and adjustments.
Maintain records of clothing and equipment issued to individual officers and employees.
Maintain records on police vehicle assignments, vehicle damage (including whether damage was the fault of officers), and service records for all department vehicles.
Perform other related duties as assigned.