Administrative Support Coordinator II

San Diego State University • San Diego, CA

16h • Hybrid

About The Position

San Diego State University’s Department of Anthropology is seeking an Administrative Support Coordinator II to provide comprehensive administrative coordination for academic personnel, curriculum and scheduling, financial activities, graduate program operations, and departmental business functions and events. The position works closely with the Department Chair, faculty, staff, students, the College of Arts and Letters, the Dean’s Office, and central university units. It manages documentation, timelines, records, communications, and established administrative processes, requiring sound judgment, discretion, attention to detail, interpersonal skills, and the ability to interpret and apply university and CSU policies while coordinating multiple priorities and deadlines.

The role is an important point of contact for the department’s graduate program, supporting prospective, incoming, and continuing graduate students through admissions, onboarding, orientation, and thesis defense processes. The position is full-time, benefits-eligible, and permanent/probationary. It is designated non-exempt under the FLSA and eligible for overtime compensation. Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., though they may vary based on operational needs. Telecommuting is available up to one day per week after a training period requiring on-site presence.

The CSU classification salary range is $4,367–$6,362 per month. Initial step placement is not expected to exceed Step 1 ($4,367 per month), with placement determined by relevant qualifications and professional experience, departmental budget, and equity guidelines. The role includes a comprehensive benefits package.

Requirements

• Fully functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation, with the ability to communicate clearly orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Entry qualifications would normally be obtained through a high school program, technical or vocational program, or equivalent, combined with several years of related office work experience.
• Extensive experience using Microsoft Word and Excel.

Nice To Haves

• Experience providing lead direction and coordinating administrative support functions for a group or department.
• Experience working with diverse student populations in a university setting.
• Experience managing and monitoring budgets.
• Experience working within a complex institution or organization.
• Experience handling confidential and sensitive matters.
• Experience using OnBase, Banner, PeopleSoft, and Canva.
• Knowledge of business mathematics beyond basic arithmetic may be required for some positions.

Responsibilities

• Coordinate recruitment, appointments, reappointments, evaluations, review cycles, and related documentation for faculty, lecturers, and academic student employees.
• Coordinate course scheduling, instructional planning, curriculum updates, course and program proposals, academic reporting, and faculty workload records.
• Process and track purchasing, reimbursements, travel, honoraria, expenditures, expense reports, and other financial activities; monitor departmental budgets and support compliance with university policies.
• Coordinate onboarding, personnel documentation, payroll and time-reporting processes, personnel records, and employment-related transactions for faculty, lecturers, teaching associates, graduate assistants, and student employees.
• Serve as an administrative point of contact for graduate students and coordinate admissions, onboarding, orientation, records, thesis defense logistics, and related program information.
• Support the Department Chair and departmental governance activities, including calendar coordination, meeting preparation, minutes, correspondence, and committee support.
• Plan department events, such as commencement.
• Coordinate departmental facilities, space, equipment, inventory, records, communications, and support for department-affiliated student and community organizations.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• Optional FlexCash, life and disability insurance, legal plans, and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED