Operations Coordinator (Administrative Support Coordinator II)
About The Position
The School of Nursing is seeking an Operations Coordinator to provide comprehensive administrative and operational support across its San Diego, Imperial Valley, and Chula Vista locations. This position plays a central role in keeping the School’s academic and administrative operations running effectively, with responsibilities spanning faculty appointments and recruitment, academic scheduling, budgets, accreditation, faculty workload, and personnel processes. Working closely with School leadership and providing lead direction to administrative and technical staff, the Operations Coordinator manages multiple high-priority processes, interprets university policies and procedures, and helps resolve day-to-day operational issues. This is a highly collaborative role for someone who can see the bigger picture while maintaining the accuracy, organization, and follow-through required in a complex academic environment.
Requirements
- Fully functional knowledge of and skill in standard office procedures and practices.
- Ability to understand and operate in a variety of organizational structures.
- Thorough knowledge of English grammar, spelling, and punctuation.
- Ability to clearly communicate orally and in writing.
- Ability to use and quickly learn new office support technology systems and software packages.
- Experience coordinating complex administrative functions and providing lead work direction.
- Experience working in a large, complex organization such as higher education, healthcare, government, military, or a public agency.
- Experience coordinating, tracking, and overseeing complex budgets, including budget planning and fiscal monitoring.
- Knowledge of healthcare environments.
- Ability to work in the United States on a full-time basis.
Nice To Haves
- Experience with faculty appointments and reappointment, tenure, and promotion (RTP) processes.
- Experience supporting an accredited academic program.
- Experience with purchasing, travel, and reimbursement processes.
- Knowledge of business mathematics beyond basic arithmetic.
Responsibilities
- Coordinate day-to-day administrative and operational functions across the School of Nursing’s multiple locations, serving as a key resource to faculty, staff, leadership, the Dean’s Office, and campus partners.
- Coordinate class scheduling and faculty workload reporting, monitor enrollment and FTES activity, and work with faculty and staff to ensure instructional information is accurate and aligned with program needs.
- Coordinate faculty appointments, lecturer personnel records, leaves and related personnel transactions, and support tenure-track faculty recruitment processes from planning and documentation through candidate interview logistics.
- Oversee operational and instructional budget tracking, maintain accurate fiscal records, reconcile Research Foundation accounts, monitor student assistant funding, and provide guidance on purchasing, travel, and appropriate use of funds.
- Coordinate administrative aspects of retention, tenure and promotion (RTP), post-tenure review, periodic evaluations, and cumulative reviews while maintaining timelines, documentation, and compliance with established requirements.
- Coordinate records, reporting, and documentation for accreditation reviews, site visits, and required reporting to organizations such as the Board of Registered Nursing and the American Association of Colleges of Nursing.
- Provide lead work direction and operational guidance to administrative and technical staff, support consistent application of School and university procedures, and identify opportunities to improve administrative workflows.
Benefits
- 15 paid holidays
- Vacation
- Sick leave
- CalPERS pension plan with retiree healthcare
- Reciprocal agreements with other California public retirement systems, including the UC
- Medical, dental, and vision options at low or no cost
- CSU tuition fee waiver for employees and eligible dependents
- FlexCash
- Life and disability insurance
- Legal and pet plans
- Access to the library
- Campus events
- Employee groups
- Volunteer and social activities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
