Administrative Support Coordinator II (Pool)

San Diego State University • San Diego, CA

2d • $4,367 - $6,362 • Onsite

About The Position

San Diego State University (SDSU) is establishing a pool of qualified candidates for temporary and emergency hire Administrative Support Coordinator II opportunities across the university. These appointments provide short-term administrative support to academic departments, colleges, administrative offices, programs, and other university units experiencing vacancies, leaves, workload demands, or other temporary operational needs. Administrative Support Coordinators play an important role in keeping university operations organized, responsive, and moving forward. Depending on the assignment, responsibilities may include coordinating office operations, budgets and purchasing, personnel or academic processes, scheduling, records and reporting, communications, events, and special projects. These positions require strong organization, sound judgment, attention to detail, and the ability to independently manage multiple priorities while serving as a knowledgeable resource to faculty, staff, students, administrators, and other stakeholders. This recruitment is for a temporary employment pool and is not tied to a specific current vacancy or department. Appointments will be made as temporary staffing needs arise and may vary in duration, schedule, department, and responsibilities. Temporary appointments may be eligible for reappointment based on operational needs and applicable university policies.

Requirements

• Fully functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Demonstrated experience coordinating administrative or office operations and managing multiple priorities, projects, and deadlines.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records and follow through on complex processes.
• Ability to interpret and apply policies and procedures, exercise independent judgment, and resolve administrative problems.
• Strong written and verbal communication skills and the ability to work effectively with a variety of internal and external stakeholders.
• Experience with office technology, software applications, and administrative systems, with the ability to quickly learn new tools and processes.
• Must currently be authorized to work in the United States on a full-time basis.

Nice To Haves

• Some positions may require a knowledge of business mathematics beyond basic arithmetic.
• Working knowledge of budget, purchasing, personnel, scheduling, records management, or other administrative functions is desirable.
• Experience working in a large or complex organization, such as a university, government or public agency, healthcare organization, nonprofit, or similarly structured environment, is preferred.

Responsibilities

• Coordinate complex administrative and office functions, maintain records and systems, manage calendars and deadlines, support meetings and events, and help ensure efficient day-to-day operations.
• Track financial activity and coordinate purchasing, payments, reimbursements, travel, and other transactions while maintaining accurate records and following university procedures.
• Support personnel, academic, programmatic, or operational processes by preparing and tracking documentation, maintaining confidential records, and coordinating activities such as recruitment, appointments, onboarding, evaluations, or scheduling.
• Coordinate administrative projects and initiatives from planning through completion, monitor timelines and deliverables, research issues, and recommend practical solutions.
• Serve as a resource to faculty, staff, students, administrators, visitors, and external contacts by responding to inquiries, communicating procedures, and connecting stakeholders with appropriate resources.
• Interpret and apply established university policies and procedures, identify administrative issues or discrepancies, and exercise sound judgment in determining appropriate next steps.
• Depending on the assignment, provide training, coordination, or general lead work direction to support staff or student employees and assist with organizing workflow and priorities.

Benefits

• 15 paid holidays
• Vacation
• Sick leave
• CalPERS pension plan with retiree healthcare
• Reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• FlexCash
• Life and disability insurance
• Legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED