Administrative Support II - ZOO

Sedgwick County•Wichita, KS

About The Position

The Veterinary Administrative Support II supports the Sedgwick County Zoo by assisting with clerical tasks in the veterinary department. The position handles filing, data entry, and other office tasks involving information related to animal health care. It also supports veterinary staff with scheduling, records, purchasing, customer service, volunteer assistance, and office upkeep.

Requirements

High school diploma or equivalent.
Two years of experience in a customer service, office, or veterinary setting.
Valid unrestricted U.S. driver’s license and current proof of automobile insurance, as required for this driving-level position.

Nice To Haves

Two years of experience in a medical (human or veterinary) clerical setting.

Responsibilities

Schedule and attend meetings for veterinary staff, and facilitate and record meeting minutes.
Assist in maintaining the department staff schedule to ensure coverage and meet the zoo’s needs.
Coordinate veterinary exam scheduling with staff at the direction of veterinary staff.
Stay current with Microsoft desktop applications and ZIMS.
Enter, retrieve, and file records, including reading and relaying information to veterinary staff.
Communicate positively while representing the department to other zoo departments and outside agencies; retrieve or forward records as needed.
Maintain spreadsheets tracking employee safety requirements.
Enter information for USDA documents and store carbon copies.
Assist veterinary staff in the necropsy lab as needed.
Follow safety protocols and understand the Veterinary Department’s role in emergency procedures.
Communicate with the finance department as needed to complete and update information and required paperwork.
Order supplies for the veterinary office to maintain inventory and supply needs, coordinating with veterinary staff as needed.
Schedule and lead tours of the animal hospital as appropriate.
Help train and assist volunteers.
Submit work orders for repair and maintenance items, identify items needing immediate attention, and perform routine maintenance as needed.
Maintain and organize the veterinary office space.