Part-time Administrative Specialist

Sul Ross State University•Del Rio, TX

21h

About The Position

The Administrative Specialist provides skilled administrative assistance and handles minor administrative duties within established policies. The role independently coordinates routine office or departmental clerical work and may process varied, complex, or large volumes of material. The position serves as receptionist to the Business Department, supports department operations, and handles confidential student, staff, and faculty records appropriately. It is classified as security-sensitive and is subject to applicable criminal history record review provisions. The position is not benefits eligible.

Requirements

Skills with standard office machines and computers.
Word processing, database, and spreadsheet software skills.
Clear verbal communication skills for interacting with colleagues and employees.
Ability to handle confidential information appropriately.

Responsibilities

Coordinate routine office or departmental clerical work according to established procedures.
Manage varied documents and information, including large or complex volumes of material.
Handle and maintain confidential information, including sensitive student, staff, and faculty records.
Prepare and format correspondence, forms, reports, proposals, and other documents using standard computer and keyboarding skills.
Compose routine correspondence and assist with compiling reports and other departmental materials.
Answer, screen, and route calls; sort and distribute mail; and schedule and maintain appointment, meeting, and departmental calendars.
Maintain accurate records, files, schedules, and filing systems.
Serve as receptionist to the Business Department.
Prepare and submit travel requisitions and reimbursement documentation.
Monitor department inventory and order supplies.
Perform other duties as assigned to meet university needs.
Support the university’s mission through high-quality, professional services, timely responses, and solutions to customer requests.
Practice personal and workplace safety and exercise due caution.