Part-Time Administrative Specialist II

Cobb County Government•Internal Audit, GA

About The Position

The Administrative Specialist II provides clerical and administrative support to an assigned department or division. The role requires a high level of independence, attention to detail, organization, and the ability to manage multiple responsibilities while maintaining accuracy and confidentiality. Key focus areas include reviewing and validating documentation for accuracy and compliance, and supporting auditors throughout the audit process as needed. Applicants who meet the qualifications will be sent information about required Microsoft Word and Excel skills tests after the application closing date; the tests must be completed by the stated deadline to remain under consideration.

Requirements

High school diploma or GED.
Two years of clerical, administrative support, secretarial, professional-setting customer service, or records management experience and/or training.
Complete the Microsoft Word and Microsoft Excel skills tests by the specified deadline if invited to continue in the hiring process.

Nice To Haves

Proficiency in Microsoft Excel, Canva, PowerPoint, or a similar program.
Advanced technology and data management skills, including Excel pivot tables, formulas, and data analysis.

Responsibilities

Serve as a liaison between the assigned department and other departments, staff, County officials, the public, community leaders, outside agencies, and other organizations; distribute and receive routine information and circulate documentation.
Sort, organize, distribute, and deliver incoming mail, faxes, subpoenas, packages, and other documents; prepare and process outgoing mail; copy and distribute documentation.
Prepare, type, proofread, and complete forms, reports, correspondence, schedules, records, spreadsheets, and other documents.
Provide administrative and secretarial support to department management and staff, including screening communications, responding or initiating appropriate action, transcribing dictation, maintaining calendars, scheduling activities, and coordinating travel.
Process purchasing documentation, including reviewing requisitions and invoices, verifying budget availability, preparing purchase orders, obtaining quotes and signatures, researching discrepancies, assigning accounting or budget codes, and maintaining records.
Provide customer service in person, by telephone, and by mail; answer questions, address complaints, research problems, process payments, issue receipts, balance cash drawers, and prepare revenues for deposit.
Maintain calendars and schedules; schedule and confirm appointments, meetings, interviews, conferences, and training activities, and notify participants of changes.
Process departmental documentation within established timeframes and procedures; receive, review, record, enter, distribute, track, compile, file, and store records and data.
Perform data entry and database tasks, including entering, retrieving, reviewing, modifying, and verifying data; scan and index documents; correct data and develop databases and computerized reports.
Process applications for department services, provide forms and information, accept fees or deposits, issue permits as appropriate, and administer work order requests.
Maintain files and records, retrieve and replace files, scan records, destroy confidential or obsolete documents, and perform records maintenance in accordance with retention guidelines.
Review and validate documentation for accuracy and compliance with established requirements and assist auditors throughout the audit process as needed.
Perform other related duties as assigned.