Administrative Specialist (Part Time)
About The Position
The Administrative Specialist performs technical, administrative, and clerical duties in support of program operations. The position is based at the Mt. Orab location, with occasional travel to the Georgetown location; mileage reimbursement is available. The role provides administrative support to the department, including client check-ins, answering and directing calls, scheduling follow-up appointments, monitoring the lobby, scanning and filing documents, and assisting with client registration and data entry. The specialist may collect client payments at check-in, conduct periodic internal audits to support CQI measures, and prepare and complete intermediate reports on time to meet reporting requirements. The role also supports a positive customer-service experience for staff and clients and performs other duties as assigned. The position requires a high school diploma or GED and at least one year of experience in an administrative support role. Physical demands include driving as assigned, frequent to constant sitting, reaching, handling, and talking, as well as the visual requirements described in the job posting.
Requirements
- High school diploma or GED equivalent.
- At least one year of experience in an administrative support role.
- Excellent written and verbal communication skills.
- Strong customer service skills.
- Intermediate computer skills and proficiency in Microsoft Office.
- Ability to maintain professional and clinical boundaries and confidentiality.
- Intermediate administrative and clerical skills, including general office duties, reception, and record keeping.
- Ability to learn contract specifications.
- Excellent English and grammar composition.
- General organizational and analytical skills.
- Ability to multitask.
- Highly self-motivated and able to work proactively, independently, and as part of a team.
Responsibilities
- Provide technical, administrative, and clerical support for department operations.
- Check in persons served.
- Answer and direct calls.
- Schedule follow-up appointments.
- Monitor the lobby area.
- Scan and file documents.
- Assist with client registration and data entry as needed.
- Collect client payments at check-in when required.
- Perform periodic internal audits to maintain proper CQI measures.
- Monitor, prepare, and complete intermediate reports in a timely manner to meet reporting requirements.
- Provide quality customer service and a positive experience for staff and clients.
- Perform other duties as assigned.
- Travel occasionally to the Georgetown location and drive in accordance with assigned job duties.
Benefits
- Mileage reimbursement for required travel.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
