Administrative Specialist III (Part Time)

Broward College

3d•$15 - $19

About The Position

Under general supervision, the Administrative Specialist III performs and/or oversees varied administrative tasks, provides staff support, maintains specialized records and data, and may coordinate employee onboarding and information-gathering projects. The role communicates with employees, departments, administrators, and the public to provide information and assistance. Excellent public-contact skills and experience are required. The position provides operational support to the unit, including liaison work across departments, facilities requests, budget and fiscal administration, procurement, recordkeeping, correspondence, scheduling, reporting, and data maintenance. The role may also assist administrators with problem solving and project planning and may train or coordinate student, temporary, or part-time staff. The job is part-time, with a Monday–Friday schedule that may include weekends or vary.

Requirements

High school diploma.
Three to five years of administrative support, office, or related experience.
Full working knowledge of general office practices and procedures.
Ability to recognize the needs of the unit and one’s own responsibility.
Proficiency with office software, including Microsoft Office 365 programs and spreadsheets, and ability to analyze data.
Ability to navigate the Internet.
Strong interpersonal and communication skills to represent the work area.
Excellent public-contact skills and experience.

Nice To Haves

Associate’s degree preferred.
Experience using Workday preferred.
Experience using Microsoft 365 preferred.
Command of a foreign language preferred.
Experience working in a multicultural environment preferred.
An equivalent combination of experience and education may be considered.

Responsibilities

Performs and administers staff and operational support activities for the unit and serves as a liaison with other departments to resolve day-to-day administrative and operational problems.
Places facilities requests and assists with budgets, fiscal administration, procurement, purchasing, transaction verification, data gathering and computation, financial records, files, and office supply inventories.
Answers telephones, assists visitors, and resolves or refers administrative problems and inquiries.
Composes and edits correspondence and memoranda; may prepare, transcribe, type, edit, and distribute meeting agendas and minutes.
Schedules and coordinates meetings, events, interviews, appointments, and similar activities for a supervisor.
Prepares or assists with scheduled and ad hoc statistical and narrative reports, and conducts information gathering, analysis, or forecasting as directed.
Assists department or division administrators with problem solving, project planning, and developing and executing goals and objectives.
Establishes, maintains, and updates files, databases, records, and other documents to preserve the integrity, validity, and accuracy of unit data.
Sorts, screens, reviews, and distributes incoming and outgoing mail; prepares or ensures timely responses to written inquiries.
May train and coordinate the work of student employees, temporary staff, or part-time staff.
Performs other related duties as required.