Administrative Specialist III
About The Position
The Administrative Specialist III provides administrative and operational support for Arkansas Tech University’s GEAR UP Program and contributes to the implementation of federally funded grant activities. The role serves as a key point of contact for the program while helping ensure efficient office operations, accurate recordkeeping, compliance with grant requirements, and effective coordination of grant activities. GEAR UP supports middle school and high school students preparing for postsecondary education through academic enrichment, college awareness, family engagement, and college readiness initiatives. The position is based at the university’s Main Campus in Russellville, Arkansas. Arkansas Tech University is an Equal Opportunity Employer and states that it does not discriminate on the basis of protected characteristics in its programs and activities.
Requirements
- High school diploma or equivalent.
- Two years of administrative or clerical experience.
Nice To Haves
- Associate degree or higher.
- Experience supporting educational, community-based, or grant-funded programs.
- Experience coordinating events, workshops, or community outreach activities.
- Experience with purchasing or financial recordkeeping.
- Experience collecting, organizing, or reporting data for compliance.
- Bilingual proficiency in English and Spanish.
- Experience working with K-12 students, families, schools, or youth-serving programs.
Responsibilities
- Maintain electronic and physical GEAR UP Program records in accordance with federal, grant, and university requirements.
- Serve as the primary administrative contact for program communications with students, families, schools, university personnel, and community partners.
- Coordinate meetings, workshops, training sessions, college visits, family engagement activities, and special events.
- Assist with data collection, record maintenance, and documentation for grant reporting and program evaluation.
- Prepare correspondence, reports, presentations, and other program materials.
- Track expenditures and assist with budget monitoring to support grant compliance.
- Coordinate invoices, purchase orders, reimbursements, and other financial transactions with appropriate university offices.
- Maintain office supply inventory and initiate purchasing requests as needed.
- Assist GEAR UP staff with program logistics, scheduling, travel arrangements, and event preparation.
- Support grant compliance by ensuring accurate documentation and timely submission of required information.
- Use Microsoft Office and university systems to manage records, communications, and program operations.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
