Administrative Specialist III

Arkansas Tech University•Russellville, AR

5d•Onsite

About The Position

The Administrative Specialist III serves as the primary administrative assistant to the Dean of the College of Research and Graduate Studies. The position provides advanced administrative, operational, and fiscal support, coordinating daily office operations, managing purchasing and travel processes, and assisting with budget oversight. It also supports faculty, staff, and student services, as well as the coordination of events and academic operations. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment. The position is based at the Main Campus in Russellville, Arkansas. Arkansas Tech University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics in its programs and activities.

Requirements

High school diploma or equivalent.
Two years of experience in a specialized or related administrative field.

Nice To Haves

Experience providing administrative support in a higher education setting.
Experience managing travel and purchasing transactions.
Familiarity with Banner, Argos, Ad Astra, or similar administrative systems.
Experience supporting budget management and reporting.
Experience hiring, training, and supervising hourly or student workers.
Experience coordinating events or college-level initiatives.

Responsibilities

Serve as the primary administrative support to the Dean of the College of Research and Graduate Studies.
Coordinate travel arrangements for faculty, staff, and students across the College in compliance with institutional travel policies.
Manage College purchasing and procurement processes and serve as the primary point of contact for transactions.
Assist with management of the College's operating budget by tracking expenditures and preparing budget-related documentation as directed by the Dean.
Oversee front office operations, including reception, supply ordering, inventory tracking, and workspace organization.
Hire, train, schedule, and supervise student employees; evaluate performance and ensure high-quality service.
Prepare and process forms, documents, and budget requests in accordance with institutional procedures.
Support planning and execution of College and Graduate School events and activities.
Assist students and faculty with registration-related tasks and course scheduling as needed.
Maintain accurate records and ensure compliance with university policies and procedures.
Perform other duties as assigned.