Administrative Specialist III

University of Arkansas•Fayetteville, AR

13d•Onsite

About The Position

The University of Arkansas System Division of Agriculture is a statewide campus with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The Administrative Specialist III is the first point of contact for the departmental office and provides administrative support for the Department of Entomology and Plant Pathology. The primary job duties include managing departmental inventory and assisting with departmental travel and fleet management. This position will have reception and clerical duties, such as answering the phone, maintaining the cleanliness of common areas, assisting with faculty, student, and staff copying, faxing, and shredding requests, managing departmental shipping and receiving needs, and organizing special events including weekly seminars. Other duties may be assigned by supervisor or department head. Regular and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

Formal education equivalent of a high school diploma, plus three years of experience in a related field applicable to the work performed.
Excellent communication and customer service skills
Current knowledge and skills in Microsoft Office suite and Adobe creative suite
Ability and willingness to interact with a diverse population
Attention to detail, ability to multi-task and work around lots of interruptions

Nice To Haves

Completion of an associate degree may substitute for two years of the required experience.
Experience with Workday or previous UA System applications.
Knowledge of the University of Arkansas and the Division of Agriculture

Responsibilities

Managing departmental inventory
Assisting with departmental travel and fleet management
Answering the phone
Maintaining the cleanliness of common areas
Assisting with faculty, student, and staff copying, faxing, and shredding requests
Managing departmental shipping and receiving needs
Organizing special events including weekly seminars