Administrative Assistant II - Part Time

Smart City Networks Career•Las Vegas, NV

2d•Onsite

About The Position

The Administrative Assistant II provides comprehensive administrative and operational support across company travel, purchasing, training, employee celebrations, and corporate office functions. Responsibilities include coordinating company travel and managing employee travel profiles, reconciling company credit cards, processing purchase orders, coordinating company meetings and training activities, and providing front desk coverage as needed. The role works closely with the Office Manager and HR Generalist and requires accuracy, discretion, sound judgment, initiative, organization, and consistent follow-through. This position is based on-site in the Las Vegas corporate office and requires a professional, dependable presence in supporting employees, visitors, and daily office operations. The position is performed in an office environment and includes physical tasks such as moving or lifting items weighing up to 50 pounds and bending, stretching, and standing for extended periods. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the position.

Requirements

Associate degree or college coursework in business administration, office administration, or a related field.
3–5 years of experience in administrative support, office coordination, reception, or related work.
Proficiency with Microsoft 365 applications, including Outlook, Word, and Excel, and ability to learn new systems and software.
Strong written and verbal communication skills, professional judgment, and a service-oriented approach.
Organizational, time-management, and follow-through skills, including the ability to manage multiple priorities and meet deadlines.
Ability to work independently, collaborate across departments, and respond appropriately to changing priorities.
Ability to maintain confidentiality and handle sensitive information with discretion.
Experience coordinating employee travel and administrative logistics.
Experience developing or improving internal processes or office procedures.
Ability to move or lift items weighing up to 50 pounds and to bend, stretch, and stand for extended periods when supporting office operations.

Responsibilities

Provide backup support for front-desk and reception activities; welcome employees, visitors, and vendors professionally and direct inquiries appropriately.
Answer and route telephone calls; monitor administrative correspondence; receive, sort, and distribute mail; log checks; and coordinate incoming and outgoing packages.
Coordinate travel arrangements for field employees in accordance with company policies and procedures.
Maintain meeting-room calendars and assist with meeting logistics, agendas, and materials as requested.
Place approved office supply orders from approved vendors.
Coordinate routine maintenance, service requests, and vendor follow-up to help keep office equipment operational.
Maintain contact databases, employee contact lists, and inventory records accurately and confidentially.
Coordinate the Rapport management training program for company managers with the Office Manager.
Coordinate internal and external resources to support workflow, special projects, and time-sensitive office needs.
Identify opportunities to improve administrative workflows and standard operating procedures related to scheduling, communications, records, supplies, and office organization.
Provide administrative support to departments and staff, including assistance with onsite and offsite employee events.
Handle confidential and sensitive information with discretion and in accordance with company expectations.
Perform other duties as assigned to support office operations and organizational objectives.