Part-Time Administrative Assistant

Virginia Tech • Blacksburg, VA

4d

About The Position

This part-time position supports the capacity-building year of the Ut Prosim in Action initiative, a grant-funded project advancing civic virtue and character education across the undergraduate experience at Virginia Tech. The assistant provides scheduling, tracking, and documentation support to a five-person project team as it conducts faculty outreach, builds community partnerships, and prepares a larger follow-on grant proposal. The role involves managing many small moving pieces, including roughly 60 or more individual contacts, and is suited to someone organized, comfortable with spreadsheets and scheduling tools, and attentive to detail.

The position is restricted, non-exempt, and eligible for overtime. It pays $22 per hour and is scheduled for 25–30 hours per week. The successful candidate must complete a criminal conviction check.

Requirements

• Strong organizational skills and attention to detail.
• Comfort with scheduling tools such as Microsoft Bookings and Outlook calendar.
• Comfort using spreadsheets such as Excel and Google Sheets.
• Clear written communication.
• Ability to work independently with light supervision from the project team.
• Discretion in handling contact information and conversation notes.

Nice To Haves

• Project management experience.
• Experience in community engagement work or work with non-profits.

Responsibilities

• Provide scheduling, tracking, and documentation support for a five-person project team.
• Support faculty outreach and community partnership-building.
• Assist the team in preparing a larger follow-on grant proposal.
• Track and manage information for roughly 60 or more individual contacts.
• Handle contact information and conversation notes discreetly.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed