Administrative Specialist -Casual

County of Marathon•Wausau, WI

About The Position

This casual part-time position provides service to internal and external customers in the Register of Deeds' office. The role processes real estate documents and other forms administered by the office, provides public information and customer service, and performs varied clerical and records-related functions. The successful candidate is expected to be dependable, flexible, well organized, customer-service focused, team oriented, detail-oriented, and able to learn a variety of office functions. The position requires knowledge of general office and record-keeping procedures, accurate work with records and documents, confidentiality, and the ability to learn software and multi-step clerical procedures. It has low physical requirements, typically involving prolonged sitting, limited walking, or minor lifting. The position is casual part-time, scheduled for 23 hours per week, and is not eligible for benefits.

Requirements

High school graduation or equivalent.
One year of general office or administrative support experience; a vocational diploma or associate's degree in a related field may substitute for the experience.
Knowledge of general office procedures and standard record-keeping procedures.
Knowledge of correct grammar and spelling.
Skill in basic arithmetic computations and maintaining a variety of records.
Skill in various computer applications and basic knowledge of computer functions and operations.
Ability to quickly learn new software applications and multiple-step clerical procedures.
Ability to work rapidly and accurately with records and documents, including repetitive tasks requiring a high degree of accuracy.
Ability to follow established procedures and written and oral instructions in an orderly and logical manner, without frequent supervision or specific assignment.
Ability to establish and maintain effective working relationships with employees and the public.
Ability to maintain confidentiality.
Ability to understand and support the County's and department's mission, core values, plans, and priorities, and contribute to a positive work culture focused on customer service and teamwork.

Nice To Haves

Familiarity with real estate and other legal records is desirable.
Other combinations of education and experience may be considered.

Responsibilities

Review and record submitted real estate documents and supporting materials.
Perform data entry and other computer work using LandLink and LandShark; compile real estate data as needed.
Accept customer payments or applications for a wide variety of real estate matters under limited supervision and maintain records in accordance with state statutes.
Answer phone calls and assist customers visiting the Register of Deeds' office with services related to office functions.
Copy, sort, collate, and mail real estate records.
Operate office equipment, including computers, fax machines, and scanners.
Develop solutions to work issues that add value for customers.
Participate in establishing professional development goals supportive of broader County goals.
Provide public information and customer service for a wide variety of services requiring an in-depth understanding.
Index and file official documents, including vital records and legal documents such as deeds and mortgages that convey a financial interest.
Maintain regular and predictable attendance and work extra hours as required.
Perform related work as required.